Legal Administrative Assistant Corporate Securities

Overview

Snell & Wilmer currently has an opening for a Legal Administrative Assistant to support our Corporate & Securities practice group in our Phoenix office
. The ideal candidate will have at least 3 years of experience in a mid-size law firm and possess strong organizational and multitasking skills to manage multiple attorneys’ workloads in a fast-paced environment. This role involves managing critical documentation, assisting with regulatory filings, and supporting corporate governance activities to ensure compliance with regulations and smooth execution of transactions.

Hours:

Monday through Friday from 8:30 a.m. to 5:00 p.m. Once fully trained, you may have the option to work remotely one day a week with flexibility to adjust based on business needs.

• Administrative Support:
  • Manage and maintain attorneys  schedules, including arranging meetings, appointments, and travel.
  • Anticipate attorney needs and provide proactive support.
  • Manage attorney time entries and assist with billing coordination.
  • Provide general administrative support to ensure efficient operation of the practice group.
  • Serve as a liaison between attorneys, clients, and external parties, providing timely updates and facilitating communication.
• Document Preparation:
  • Maintain and organize legal files, including opening new matters and managing relevant documents within the firm’s document management system.
  • Assist in drafting and formatting corporate resolutions and other legal documents.
  • Organize due diligence materials, manage document production, and coordinate communication between clients, attorneys, and third parties.
  • Prepare, review, and organize transactional documents for corporate and securities cases, such as merger agreements, stock purchase agreements, and other legal documents.
  • Assist with corporate compliance matters, ensuring timely filings and adherence to regulatory requirements.
  • Handle confidential information with discretion and professionalism.
• Coordination and Communication:
  • Build and maintain positive working relationships with clients, attorneys, and staff to facilitate seamless communication and collaboration.
  • Communicate with clients, financial institutions, and internal teams to facilitate smooth transactions.

• Experience: Minimum 3+ years of experience as a legal administrative assistant, preferably in a law firm or in a corporate and securities legal environment.
• Technical
  
  Skills:
  
  Proficiency in Microsoft Office Suite (Word, Excel, Outlook), SEC filing software, and document management systems.
• Communication: Strong written and verbal communication skills.
• Attention to Detail: Ability to accurately review and format legal documents and filings.
• Organizational
  
  Skills:
  
  Excellent time management and organizational skills, with the ability to juggle multiple projects and deadlines.
• Team Player: Strong collaborative skills with the ability to work effectively in a team-oriented environment.

Snell & Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement and paid time off including vacation time, personal time, and sick time where appropriate.

Snell & Wilmer is an Equal Employment Opportunity employer.