Executive Legal Secretary

Squire Patton Boggs is one of the world's strongest integrated legal practices. With over 1,500 lawyers spanning more than 40 offices across four continents, the firm is renowned for its local connections and global influence, delivering comprehensive legal services across North America, Europe, the Middle East, Asia Pacific, and Latin America.

We are seeking an experienced litigation Executive Legal Secretary for the Phoenix office to provide high‑level secretarial and administrative support to five or more attorneys. The ideal candidate will have a minimum of 5 years of legal secretarial experience and will be able to work closely with a diverse group of professionals in a fast‑paced environment. This position requires a broad knowledge of administrative functions as well as an understanding of practice areas across the firm.

• Assists with the preparation, editing and filing of legal documents, including letters, memoranda, pleadings, discovery, agreements and subpoenas.
• Researches and applies local, State, Federal and other jurisdictional litigation rules.
• Manages calendaring requirements for each client and matter, working with the national docketing team to ensure deadlines are calendared appropriately.
• Organizes and coordinates incoming and outgoing mail, including sorting, reading, distributing and following up with documents.
• Court filings, including e‑filings.
• Communicates professionally with clients, counsel, court personnel and other external parties.
• Arranges travel and prepares and submits expense reports.
• Assists lawyers with time entry and client billings.
• Opens new files and requests conflict of interest checks.
• Keeps client and administrative filing up to date and maintains confidentiality of attorney‑client relationship.
• Works collaboratively in a team, proactively demonstrating effective teamwork and communication with attorneys, team members and Firm personnel.

• Ability to manage competing priorities, identify the order of work to be completed and communicate work status to attorneys.
• Work effectively in deadline‑pressed situations.
• Proficiency in computer programs and relevant software applications including Outlook, Word, Excel, iManage, InTapp and Adobe.
• High level of professionalism and interpersonal skills; required to use tact and diplomacy when dealing with others.
• Compose documents in the appropriate business style using correct grammar and spelling; proofread typed material for grammatical, typographical, or spelling errors.
• Intensive document organization and preparation skills.
• Excellent project management skills, organizational skills and ability to manage competing priorities.
• Minimum typing speed of 70 wpm.
• Position requires 3 days in the office and may require periodic overtime.

This position will work a 37.5‑hour work week, Monday through Friday from 9:00‑5:30.

Squire Patton Boggs is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion or creed, sex, national origin, citizenship status, sexual orientation, gender identity, disability, veteran status or any other condition protected by applicable law. This non‑discrimination policy applies to all aspects of employment.