Legal Document Specialist - 1st Shift; On-site

Legal Document Specialist – 1st Shift (On-site)

Location:

Phoenix, AZ.

Base pay range: $19.19/hr.

RR Donnelley (RRD) is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the customer journey. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD offers a trusted portfolio of creative execution and worldwide business process consulting, designed to lower environmental impact while transforming customer touchpoints into meaningful moments of impact.

RR Donnelley is adding a Legal Document Specialist to its 1st shift team. As a Legal Document Specialist, you will support time‑sensitive project requests by collaborating with a team across multiple shifts and locations. You must enjoy producing quality work and maintaining a high level of customer satisfaction. Knowledge of legal word/document processing using various legal software and tools, as well as the Microsoft Office suite, is an added advantage.

1st Shift: Thursday – Monday, 7:00 am – 3:30 pm.

• Create, edit and format legal documents to firm specifications using a variety of software applications
• Convert, clean and format documents to/from different file formats
• Create charts, graphs, tables, and spreadsheets as requested
• Create and/or edit Tables of Authorities and Table of Contents
• Perform data entry utilizing various software applications
• Transcribe analog or digital dictation files
• Restore/recover corrupted document files as necessary
• Provide telephone help desk support to troubleshoot application queries
• Complete all assigned jobs by the deadline in an accurate and timely manner
• Handle sensitive and/or confidential documents and information
• Follow established policies and procedures at all times
• Perform additional duties as necessary or assigned

Skills

• Excellent verbal and written communication skills
• Flexibility to work overtime as required
• Ability to work through complex legal document markups and instructions in a timely and accurate manner
• Ability to prioritize various requests and deadlines simultaneously
• Ability to interact with client and team members in a professional and respectful manner at all times
• Minimum typing speed of 60 wpm with 95% accuracy

Experience

• High school diploma or equivalent required; bachelor's degree with 3+ years experience in legal word processing or document production environment preferred
• Advanced knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint required
• Experience and exposure in any of the legal word processing tasks below:
  • Creating TOAs, TOCs, inserting automated cross‑references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross‑references, and other automated fields
• Transcription experience a plus
• Knowledge of legal terminology and legal citations preferred

The rate of pay is $19.19/hour. The role may include overtime, shift differential, call‑in, and/or stand‑by pay. RRD’s benefit offerings include medical, dental, and vision coverage; paid time off; disability insurance; 401(k) with company match; life insurance and other voluntary supplemental insurance coverages; plus parental leave, adoption assistance, tuition assistance, and employer/partner discounts.

All employment offers are contingent upon successful completion of a pre‑employment background and drug screen.

RRD is an Equal Opportunity Employer, including disability/veterans.

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