Resource Legal Secretary

Overview

ATTORNEY GENERAL (DEPT OF LAW)
Resource Legal Secretary Job Location: 15 S. 15th Ave;
Phoenix, AZ 85004. Posting Details:
Salary: $50,000 - $58,000. Grade: 18. Closing Date:
Open Until Filled.

The Arizona Attorney General’s Office State Government Section/Liability Management Section is seeking a Resource Legal Secretary. This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

• This is a Resource Legal Secretary position and reports to the Unit Chief in the Liability Management Section, Tort Unit. Position provides high-level legal secretary support, independent completion of complex assignments, providing quality written and verbal support to senior attorneys.
• Prepare a wide variety of timely and accurate legal documents including petitions, briefs, pleadings, motions, preservation letters and memoranda.
• Responsible for accurate and timely maintenance of legal records/files and case management system.
• Responsible for accurate and timely completion of docketing, calendaring, filing and appropriate administrative support for civil litigation matters.
• Appropriate handling of a wide variety of calls, correspondence and visitors.
• Position will serve as team lead and train new legal support staff, serve as mentor and legal resource for the legal secretaries in the Unit; and provide coverage and backup for other legal secretary and paralegal staff.

• Knowledge of the Federal and State Rules of Civil Procedure.
• Knowledge of the policies and procedures of the Attorney General's Office, Civil Division and Liability Management Section with a strong awareness of the other Divisions and Sections of the AGO.
• Knowledge of the attorney/client relationship, including the need for confidentiality and discretion.
• Knowledge of technical legal terms and the formats for a wide variety of legal forms and documents, sufficient to complete them from marginal notes, standard paragraphs, verbal/written instructions, and/or similar forms.
• Knowledge of the sequence of legal actions sufficient to answer a variety of detailed inquiries.
• Knowledge of State and office procedures, including the acquisition of case-related expenses and current travel policies.
• Skill in grammar, punctuation, spelling and editing.
• Skill in the operation of various pieces of office equipment, including personal computer, printer, copier, scanner, fax machine, etc.
• Skill in transcribing machine dictation.
• Skill in handling detailed work with accuracy and speed.
• Skill in performing broad administrative support functions.
• Skill in monitoring legal requirements and deadlines.
• Skill in composing a wide variety of complex legal correspondence, contracts, petitions and briefs.
• Skill in responding to inquiries concerning the progress of legal actions, and in providing information regarding proper procedures.

• Ability to compose routine correspondence.
• Ability to handle detailed work with accuracy and speed.
• Ability to handle a wide range of administrative support functions.
• Ability to monitor legal requirements and deadlines.
• Ability to prepare a wide variety of complex legal correspondence, petitions, briefs, motions, pleadings, etc.
• Ability to efficiently handle a large volume of work, with competing deadlines, following established policies and procedures.
• Ability to respond to inquiries concerning the progress of legal actions and in providing information regarding proper procedures.
• Ability to prioritize workload to include timely filing and file organization.
• Ability to work independently, with minimal supervision.
• Ability to proficiently use a personal computer, e-mail, the internet, electronic case filing systems as well as electronic case management and document management software.
• Ability to use word processing programs for quality document production.
• Ability to respond to inquiries with tact, diplomacy, and appropriate timely information.
• Ability to engage and train diverse personnel and maintain effective interpersonal communication.
• Ability to effectively report on the progress and needs of support staff…