Payroll Administrator

Overview

Payroll is more than numbers—it’s trust, accuracy, and compliance. We’re looking for a Payroll Administrator to join our Phoenix-based, in-office team and take ownership of complex weekly and bi-weekly payroll in a unionized, multi-state environment. If you thrive on precision, understand the nuances of CBAs, and enjoy being a go-to expert who keeps operations running smoothly, this role puts you at the center of it all.

This is an in-office based position.

• Competitive pay
• Health Saving Account, Flexible Saving Account, Employee Assistance Program
• Annual Education Allowance
• Generous Referral Program
• Fun and collaborative company culture with lots of team-building events
• Discounted hotel stays in multiple locations through our Hospitality brand.

• Responds to and resolves payroll administrative inquiries and questions.
• Processes payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Ensure Compliance with all Union CBA and submit monthly payments as required.
• Ensure accurate calculation of wages, benefits and deductions based on union agreements and established guidelines.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Maintains or oversees the maintenance of payroll records.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• May assist with preparation of human resource reports such as attendance, new hire, and turnover reports.
• Enters, maintains, and/or processes information in the payroll system; information may include employee’s hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
• Ensures proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions.
• Bi-Weekly and Weekly Processing of Payroll as well as Same Day Checks.
• Audit Payroll Allocation report against General Ledger Posting to ensure Payroll system balances with General Ledger Accounts and perform GL Adjustments when required.
• Audit 940 forms vs GL vs Workers Comp.
• Manage PTO reconciliation, ensuring compliance with company policy.
• Respond to unemployment claims, disputing when necessary.
• Conduct training on payroll and time clock policies and procedures.
• Performs other duties as assigned.

• Bachelor’s degree in business or related field preferred
• Proven experience as a Payroll Administrator/Specialist with a focus on unionized environments.
• Working knowledge of union regulations, collective bargaining agreement and relevant labor laws.
• 3 years of multi-state payroll experience
• Working Knowledge of HRIS Systems and systems in general.
• Ability to work independently with little supervision required.
• Ability to maintain confidentiality related to sensitive company and employee information.
• Excellent ability to multi-task and prioritize in a busy, fast-growth environment
• Experience with Workday preferred.

Onni

For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.

This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws. All AI-generated or AI-assisted outputs must be reviewed for accuracy, quality, and appropriateness before use. Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI-generated content as solely their own original work.

Please apply through the link on the job posting and attach your resume and any other required documents. We thank all applicants for your interest in the Onni Group. Note that only those applicants under consideration will be contacted.