Payroll Supervisor

Overview

The Payroll Supervisor supports the Payroll Manager and the broader payroll team. This role brings hands-on payroll expertise to assist with complex items, problem-solving, and compliance, while serving as a senior resource to the payroll team. Union payroll experience is strongly preferred.

• Assist with operational payroll activities, analysis, and follow-up on complex or time-sensitive items.
• Act as escalation point for staff, providing guidance and review as needed.
• Review payroll data, adjustments, and corrections for accuracy, compliance, and completeness.
• Assist with processing weekly, biweekly, and off-cycle payrolls as needed, particularly during peak periods, absences, or special payroll events.
• Support union payroll activities, including review of collective bargaining agreement application, payroll system setup, deductions, benefits, and related reporting.
• Assist with preparation, review, and tracking of union reports, certified payrolls, and remittance documentation.
• Partner with payroll analysts to support payroll tax analysis and reconciliations, including quarterly and year-end tax filings, liability account reconciliations, and variance analysis.
• Support quarter-end and year-end payroll close processes, including W-2 validation, audit support, and documentation.
• Utilize advanced Excel skills to perform payroll analytics, reconciliations, trend analysis, and data validation.
• Provide analytical support for payroll projects, including system implementations, upgrades, testing, and post-implementation validation.
• Partner with Payroll, HR, Accounting, and external vendors to research and resolve payroll issues.
• Identify process improvement opportunities and assist with implementing more efficient, controlled payroll workflows.
• Maintain clear documentation to support reconciliations, audits, and ongoing payroll operations.
• Ensure confidentiality and proper handling of sensitive payroll and employee data.
• Perform other payroll-related duties and projects as assigned.

• Minimum of 5 years of payroll processing experience.
• Prior experience leading, mentoring, or supervising payroll staff strongly preferred.
• Union payroll processing experience preferred.

• High school diploma or equivalent required.
• Bachelor’s degree in Accounting, Finance, Business, or a related field preferred.
• CPP or FPC certification preferred.

• Strong working knowledge of payroll practices, regulations, and compliance requirements at the federal, state, local, and union levels.
• Union payroll experience preferred, including familiarity with collective bargaining agreements, union deductions, and reporting requirements.
• Advanced Excel skills required, including pivot tables, lookups, moderately complex formulas, reconciliations, and data analysis to support payroll analytics, audits, and project work.
• Proficiency with payroll systems for medium to large scale organizations.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Attention to detail and accuracy.
• Effective communication skills with the ability to explain payroll concepts clearly to team members, managers, and external partners.
• Ability to maintain confidentiality and handle sensitive information with discretion and sound judgment.
• Comfortable working in a fast-paced, deadline-driven environment.

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