Sample Management Specialist

At Caris, we understand that cancer is an ugly word—a word no one wants to hear, but one that connects us all. That’s why we’re not just transforming cancer care—we’re changing lives.

We introduced precision medicine to the world and built an industry around the idea that every patient deserves answers as unique as their DNA. Backed by cutting-edge molecular science and AI, we ask ourselves every day: “What would I do if this patient were my mom?” That question drives everything we do.

But our mission doesn’t stop with cancer. We're pushing the frontiers of medicine and leading a revolution in healthcare—driven by innovation, compassion, and purpose.

Join us in our mission to improve the human condition across multiple diseases. If you're passionate about meaningful work and want to be part of something bigger than yourself, Caris is where your impact begins.

The Sample Management Specialist plays a pivotal role in ensuring the efficiency, accuracy, and compliance of sample management operations within the laboratory environment. This position focuses on executing sample handling processes, maintaining meticulous documentation, and collaborating with various stakeholders to uphold regulatory standards and organizational objectives.

• Sample Handling: Execute standardized procedures for receiving, inventorying, storing, and disposing of samples in adherence to established protocols and regulatory requirements.
• Quality Assurance: Participate in quality assurance activities, including regular audits, documentation maintenance, and corrective action implementation, to uphold the integrity and reliability of sample data.
• Inventory Management: Actively manage sample inventory, meticulously cataloging and tracking specimen inventory to ensure accurate accounting of remnant material availability. Oversee storage conditions and proper handling to maintain the integrity of samples.
• Deidentification: Support the specimen deidentification process to maintain data integrity and confidentiality throughout the sample management lifecycle.
• Data Management: Enter sample information accurately and timely into laboratory information management systems (LIMS) to ensure chain of custody, data integrity, and accessibility for reporting and analysis.
• Continuous Improvement: Identify opportunities for optimizing sample management workflows, processes, and systems to enhance efficiency and productivity while maintaining high standards of sample integrity.
• Cross-Functional Collaboration: Collaborate with laboratory personnel, research scientists, quality assurance personnel, and other stakeholders to ensure seamless integration of sample management activities with broader organizational operations and initiatives.
• Attention to Detail: Thoroughly and accurately execute tasks to prevent errors and ensure precise sample handling, labeling, and documentation.
• Communication: Clearly convey sample inventory instructions, share information with team members and stakeholders, and address concerns collaboratively.
• Organization and Time Management: Prioritize tasks, manage resources effectively, and meet deadlines for sample pick up, inventory management, and documentation.
• Problem Solving: Identify and resolve issues such as sample discrepancies, equipment malfunctions, or deviations from protocols to maintain sample integrity and operational efficiency.
• Adaptability: Flexibly respond to changes in sample volumes, specialized requests, or technology updates to ensure efficient and compliant sample management practices.
• Teamwork: Collaborate with laboratory personnel, researchers, and quality assurance teams to coordinate sample-related activities, share information, and support colleagues as needed.
• Technical Proficiency: Demonstrate competency in using sample management tools, technologies, and software, and stay updated on industry advancements to improve efficiency and compliance.
• Compliance Awareness: Understand and adhere to regulatory requirements (e.g., CLIA, CAP, FDA) and organizational policies for sample handling, storage, and documentation to ensure regulatory compliance and data integrity.
• Communi…