Grants Program Coordinator

Overview

DEPT OF EMERGENCY AND MILITARY AFFAIRS The Department of Emergency & Military Affairs (DEMA), led by The Adjutant General, provides emergency management and military capabilities to the citizens of Arizona and the nation. The Emergency Management Division consists of three sections, preparedness, and financial administration. Each section works collaboratively across the agency and with external partners to manage emergency responses and reduce the impacts of disasters.

Additionally, DEMA is the headquarters for the Arizona National Guard, the primary combat reserve of the United States military. The Arizona Army and Air National Guard provide military forces and equipment to accomplish community, state, and federal missions.

GRANTS PROGRAM COORDINATOR

Job Location:

5636

E. McDowell Rd. Phoenix, AZ 85008
Papago Park Military Reservation (PPMR), Phoenix, AZ

Posting Details: Salary:
Up to $27.1410 per hour (DOE);
Grade: 20;
Closing Date:
January 31, 2026

The Grant Program Coordinator will be responsible for providing mid-level comprehensive management and financial oversight of grant awards. The incumbent will manage awarded grant projects and their financial reimbursements under State and Federal grant programs. This position will also assist Resource Management staff in grant draws, payments and reconciliation, monitoring and reporting of federal funds. Actively participates in promoting a continuous improvement workplace culture through teamwork, root cause problem solving, standard operating procedures, and review of performance metrics.

• Administering reimbursement of grants through maintenance of financial files and database records; verifying that records meet agency and Resource Management requirements.
• Develop and update cash flow projections for federal grants to maintain sufficient cash flow and compliance with federal and state cash management restrictions.
• Assist in performing draws and necessary payments as well as meeting all reporting requirements of eCivis, PARS, PMS, FEMAGO and any other federal or state reporting systems assigned by CFO.
• Assist in establishing and implementing processes that provide financial oversight of sub-recipients to ensure compliance with federal and state regulations and guidance.
• Assist in maintaining technical proficiency to agency program managers, staff, and sub-recipients.

Knowledge of:

• Detailed knowledge of the Arizona Administrative Code.
• Detailed knowledge of Arizona laws related to grant management rules and regulations.
• Principles and practices of organizational management and audit.
• Auditing and accounting methods and techniques.
• Modern office and records management methodology and technology.
• Knowledge in data collection and summarization methods and techniques.
• Basic mathematical computation.
• Knowledge of methods of communication with the Governor's Office, legislative and/or other national, regional, state, and local stakeholders.

Skilled in:

• Microsoft Excel, Microsoft Word, and Google Suite.
• Adobe Acrobat.
• Excellent interpersonal skills and oral and written communication.
• Good judgment and discretion; anticipates stakeholders’ needs and adapts to their work style.
• Strong organizational and coordination skills for intra- and inter-agency meetings.
• Acting as a primary point of contact for inter-agency communications.
• Examining accounting records and evaluating reimbursement compliance with guidelines and regulations.

Ability to:

• Listen effectively and take action based on communication received.
• Work independently in a demanding environment and meet deadlines.
• Review and understand contracts and financial documents and processes.
• Establish and maintain effective relationships with contracted parties.
• Deal positively with internal and external personnel and agencies.
• Combine information to form conclusions and make informed decisions to solve problems.
• Communicate effectively under stress and maintain accurate records (hard copy and electronic).

Desired qualifications include a combination of experience, education, and training as described by the KSAs. Includes completion of training…