Accounting and Business Operations Manager Job Phoenix area,Arizona USA,Finance & Banking

REAL TIME COMPANIES-POSITION DESCRIPTION
JOB TITLE:
Accounting & Business Operations Manager, Phoenix AZ
REPORTS TO:
Chief Financial & Operating Officer

POSITION OVERVIEW: The individual in this position is responsible to collaborate and oversight with the CFO on the Financial aspects of the company and the accompanying Business Operations activities and functions which support the daily operation of the business. Focus includes organization, planning, direction, reporting, project management and profit analysis, project and initiative oversight and compliance. For the success of this position, 3 specific areas of responsibility have been identified.

1. FINANCE AND ACCOUNTING

Managing and conducting efforts supporting month end & year-end close preparations;
Review and/or preparation forecasts, analysis, project proforma and actual to budget comparisons
Maintaining accurate and complete financial records and participating in reconciliations and audits
Overseeing the daily activities of the accounting department and ensuring that all major projects, month-end, and year-end reports are completed accurately and on time
Qtly tax filings reconciliations and out of state filing and payment audits (collaborate with the PR company who completes them)
Worker's Compensation Insurance plan administration - renewals and annual Audits
Oversight and audit the AP and cost processes and activities
Investigate and resolve discrepancies in all expense accounts under tight deadlines
Identify any process and procedure inefficiency and collaborate on solution implementations
Vendor management and service contracts renewals
Review necessary source documentation for accounting and operational financial transactions; file all documents in soft and hard copy folders
Review contracts for accounting adherence and ensure proper documentation is received and organized
Review invoices and maintain updated business expense schedules
Assist with the creation and needed changes of accounting policies and procedures
Manage Business Insurance renewals and compliance (Crime/ GL/ E&O/ D&O/ EPL/ P&C/ etc.)
Conduct annual physical inventory and FA management processes and controls
Review benefits participant administration and audit monthly bill reconciliations

2. BUSINESS OPERATIONS

Client Contract Management and Compliance
Create and maintain engineering, profit, sales and business operations reports (client reporting and internal project profitability reporting)
Track the Operations Purchase Order life cycle to assure all steps are completed within guidelines
Facilities management/ oversight
Export Compliance (EAR & ITAR) support administration efforts as needed
Ensure integration between business and engineering operations
Oversee business non-finance audits (IT contract compliance, client contract compliance, regulatory)
Other accounting or business duties as needed and assigned

3. PAYROLL

Oversight, Audit (and become the Backup) for Multi state Payroll Processing (~45-65 employees)
Register for company licenses, apply for withholding and UI in new states
Work with PR Company to complete YE 1099 and W2 reporting
Audit UI annual reports and rates
Audit PR Company records for out of state filing and payment compliance
Maintain time off tracking (PTO, PSL, ETO)

THE SUCCESSFUL APPLICANT WILL POSSESS THE FOLLOWING QUALIFICATIONS:

TECHNICAL SKILLS
- Bachelor's degree in Accounting
- 10+ Years relevant and proven work experience in a corporate environment in an Accounting Manager role with same level of responsibilities
- Strong understanding of accounting, finance, and management principles
- Experienced knowledge of audit preparation and document retention requirements
- 5+ years of Payroll processing
- Strong experience with evaluating, developing, and improving department controls, systems, and procedures that increase accuracy and efficiency
- Knowledge of Quick Books a big PLUS
- Experience in writing and assessing Policies and Procedures for Accounting
- Intermediate user of MS Word, MS Outlook
- Advanced user of MS Excel (pivot tables, linking, charting)

SOFT SKILLS
- Strong attention to detail and high % of accuracy in work product
- Strong analytical and judgement skills
- Ability to work with minimal up-front guidance and take ownership of work product
- Comfortable and well able to roll up sleeves be hands on
- Ability to take initiative and collaborate with needed parties to get things resolved and accomplished
- Ability to effectively and consistently prioritize multiple projects simultaneously in a deadline driven environment
- Ability to be firm and professional; have strong follow-up ability with management, team members, clients, vendors
- Strong ability to assess a situation, gather the facts, collaborate with necessary parties if needed, and present the solutions
- Desires to constantly develop skills and able to research information to identify best solutions and options
- Able to motivate and support the team members when needed as well as help hold each other accountable
- Able to express their concerns as well as their…


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