Assistant Principal of Operations

Why Vista?

Vista College Prep empowers all children to aim higher and go further by providing them with access to a top quality education that prepares them for competitive high schools, colleges, and the world beyond. At Vista, we blend excellence, joy, community, and transparency to create a unique educational experience. We cultivate an environment where children love to learn together, teachers love teaching, and leaders love leading.

As a team at Vista, we are deeply committed to diversity, equity, and inclusiveness. We are especially committed to attracting and developing individuals who share the life experiences of our students because we believe the best work we do is grounded in the realities and experiences of our students and families.

We believe that diversity is crucial for effecting lasting change, is one of our greatest strengths, and is a critical element of reaching the full potential of our team and community. Join us!

Role Mission:

The Assistant Principal - Operations (APO) is responsible for all matters of school administration that do not directly relate to instruction. In this role, you will coach and manage the operations team, manage the school facility and daily operations systems, and ensure the daily functioning of the school reinforces VCP's mission. The APO will report directly to the school Principal and receive coaching from both the Principal and the Network Director of School Operations (DOO).

The APO will lead, coach, and manage the school's operational team consisting of the Office Manager, Office Assistants, and Fellows.

Your impact:

School Operations

• Manage and coach the Ops Team to ensure continued growth, development, and unity of team members;
• Prepare the campus for start-up/new school year by ordering furniture, equipment, and classroom supplies as well as ensuring that school services (i.e., student food services, student transportation services, are lined up and ready for action);
• Working with the DOO, manage instructional and office supply procurement to ensure that all materials are in stock and teacher requests are fulfilled, while tracking expenditures;
• Manage food services to ensure on-time meal deliveries, availability for field trips, and compliance with federal food regulations, including sanitation standards;
• Manage school student information database system and generates reports as needed by the teaching staff, DOO, and the school Leadership Team;
• Oversee creation and distribution of report cards and manages parent teacher conferences;
• Ensure the school maintains accurate student records, including, but not limited to, student attendance, and residency information;
• Manage and execute attendance and tardy analysis procedures to ensure students are arriving to school, on-time, every day;
• Manage all student medical/allergy information and the administration of medicine;
• With support from the Vista College Prep Network Office, ensure compliance with all state, federal, and local employment laws and policies;
• Manage all school vendors (enrichment providers, janitorial services, landscaping, plumbing, etc.) to ensure tasks are completed to meet the needs of our facility and school community;

Parent and Family Engagement/Student Recruitment

• Oversee enrollment at school site and, as required, lead the enrollment process by working with the school leadership, teachers, and administrative team to meet enrollment targets;
• Correspond regularly with families regarding school policies, trips, events, and milestones;
• Organize and facilitate orientations for new and returning families, including organizing and arranging home-visits at the start of every year;
• Oversee logistics for school-wide events including family academic nights, field trips, vision tests, school picture days, permits, school calendar, and immunizations shots;
• Respond to family concerns promptly and effectively;

Facility

• Respond to facility-related requests and alerts in a timely manner;
• Execute daily building walk-throughs to ensure safety, efficiency, and organization;
• Ensure that the school is neat, clean, and that minor repairs are done quickly;
• Ensure curricular materials, furniture, and equipment are properly stored and accessible when needed;
• Coordinate fire, evacuation, and crisis response drills with the Principal;
• Work with appropriate staff to ensure hallway and general facility decorations (especially posted student work) are updated and maintained regularly

Transportation

• Work with DOO and transportation company to adjust school bus routes and schedules, taking into account school calendars, address changes, new students, school and student needs, and various service requests;
• Ensure proper distribution of schedules, routes, and other information to schools, and parents;
• Coordinate with Manager of Community Engagement to schedule field trip transportation as needed;

Scheduling

• Create and manage recess schedules;
• Manage coverage when staff members are out of the building and collaborates with Principal to ensure all…