Customer Service Representative

Customer Service Representative 3

DEPT OF HEALTH SERVICES

The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career, from entry to senior level.

We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $300.00 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.

Address: 150 N 18th Ave, Phoenix, AZ 85007

Salary: $40,500

Grade: 16

This position provides courteous, accurate, and timely customer service to the public of the State of Arizona while answering calls using the BVR call center system and to in person customers. This entails managing a high volume of customer calls that come into the call center while providing direction and assistance to each caller in a timely and professional manner. The incumbent will interpret and comply with statutes, rules, regulations, policies and procedures.

Process and secure customer information, cash receipts, certified paper, applications, corrections, amendments, and confidential documents. Provide quality control of the certified paper and certificates to ensure correct certificates are issued and mailed to correct applicants. Will provide intermediate level customer service activities by providing assistance to less experienced CSR levels regarding customer service complaints, inquiries and issues. Performs the complete range of agency customer service functions within the work section.

May involve face to face contact with hostile customers. Has mastered all duties and responsibilities of the Customer Service Representative 2 for Vital Records.

• Provides complete and accurate service to applicants for birth and death certificate requests, amendments, corrections, adoptions and court ordered paternity through the quality review and shipment of records to applicants. Ensures all mail is enveloped and properly secured each day. Sorts, opens and reviews incoming mail and distributes to appropriate area.
• Answers telephone calls and gives appropriate guidance and information to the caller to facilitate resolution of the issue. Research the various databases to identify a record, order information and or status of an order.
• Log, document, and file returned mail. Contact customers to verify address information. Prepare logs, reports, and statements for monthly accounting and archiving. Review and approve/disapprove customer applications.
• Interpret and apply statutes, rules, policies and procedures.
• Assist with special projects requiring research, documentation, filing, and organizing.
• Other duties as assigned as related to the position.

• Customer service techniques;
• Use of office equipment and computer systems
• General office procedures and practices
• Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies.

• Oral and written communication
• Using courtesy and tact when interacting with internal and external customers
• Use of call center phone system
• Operating a register and cash handling

• Intermediate level of knowledge in general rules, regulations, and policies and procedures of Vital Records.
• Learn and operate new computer systems and processing equipment
• Work in a fast-paced high volume office setting dealing with the public
• Provide information using oral and written communication
• Listen and interpret information
• Resolve problems
• Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Minimum high school diploma or equivalent.

5+ years of experience in customer service or 3 years in a customer service call center environment.

Experience with multiple line telephones, computer and technology preferred.

Must possess a valid level one fingerprint clearance card issues pursuant to A.R.S. 36-113.

• Affordable medical and dental insurance plans
• Paid vacation and sick time
• Paid Parental Leave
  - Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• 10 paid holidays per year
• Wellness program and plans
• Life insurance
• Short/long-term disability insurance
• Defined retirement plan
• Award winning Infant at Work program
• Credit union membership
• Transit subsidy
• ADHS Student Assistance Pilot Program

Learn more about the Paid Parental Leave program here. For a…