Assistant Project Manager - Construction

Job Description General Responsibilities

• Work closely with clients, subcontractors, and internal team members to meet deadlines for projects in an efficient manner
• Conduct research as needed to assist in project decision making
• Generates and maintains Project matrixes for tracking various Project needs for analysis to senior management
• Pre‑Construction Responsibilities
• Assist with project setup, help organize project files, drawings, contracts, and documentation.
• Support budgeting and estimating, gather subcontractor bids, assist with quantity takeoffs, and help prepare the initial project budget. Coordinate with team to develop site logistics plans, phasing plans, etc.
• Coordinate design documents: work with architects, engineers, and consultants to ensure plans are complete and updated.
• Permitting support helps track permit applications, revisions, and approvals.
• Construction Phase Responsibilities
• Subcontractor coordination:
  • Send out bid packages and manage RFI responses. The individual will be responsible for following up with the various parties until received or closed out
  • Help evaluate subcontractor proposals, file, add into project bid list
  • Assist with subcontractor onboarding and compliance paperwork (licenses, insurance, safety documents).
• Project scheduling support:
  • Update schedules (often in software like MS Project, Procore, or Primavera)
  • Track critical path activities and notify the PM of risks.
• Document control:
  • Maintain current drawing sets, specs, ASIs, RFIs, submittals, and shop drawings
  • Track and manage document logs to ensure timely approvals
  • Records meeting minutes and distributes action items
• RFI + submittal management:
  • Prepare and process RFIs and see through until closed out
  • Ensure submittals are reviewed and returned on schedule
  • Manage Procurement log and identify long lead items for priority
• Site coordination with field staff:
  • Work with the superintendent to resolve design or material issues
  • Attend OAC (Owner–Architect–Contractor), Trade Meetings, and internal Team Meetings
  • Generates trade‑specific scopes of work for Sub‑Contracts
• Financial Responsibilities
  • Budget tracking:
    • Monitor cost codes, verify purchase orders, and track expenses vs. budget.
  • Pay applications:
    • Assist with preparing monthly owner pay apps.
    • Review subcontractors pay apps for completeness and accuracy.
  • Change order management:
    • Help prepare long‑change requests and change orders. Provide Senior management with the required justification and back‑up for approval (Scope gap, drawing details, contract labor rates, etc.).
    • Ensure documentation supports pricing.
• Quality, Compliance, and Risk Management
  • Assist with inspections: coordinate city inspections, special inspections, and third‑party testing.
  • Ensure compliance: monitor subcontractor safety documentation and jobsite requirements.
  • Punchlist support: help create and track punch lists near project completion.
• Project Closeout
  • Collect closeout documents: warranties, O&M manuals, as‑builts, attic stock logs, etc.
  • Turnover preparation: support coordination for owner turnover, walk‑throughs, and commissioning.
  • Final documentation and archiving: organize all project documentation for long‑term storage.

• Experience in the construction industry is required. Prefer Multi Family Experience.
• Strong communication and organizational skills.
• Ability to multitask and adjust to changing priorities.
• Proficient in Microsoft Office and project management software (Procore).
• Detail‑oriented with excellent problem‑solving skills.
• Ability to work independently as well as part of a team.

Paragon Construction Company focuses on affordable housing—both preserving existing homes and building new ones. With over 45 years in construction and 15 years in Low‑Income Housing Tax Credit (LIHTC), the team at Paragon are Affordable Housing experts who genuinely care and have an honest enthusiasm for improving experiences and preserving the industry. Our mission at Paragon is to revolutionize the Affordable Housing industry with a customer‑focused mentality, bringing honesty, flexibility, and value back to construction.

Here at PCC, communication is free‑flowing. Trust is built. Jobs finish on‑time or…