Power Systems Rental Coordinator

Posted Wednesday, January 14, 2026 at 10:00 AM

Shift: 1st/Day Shift

Location: On-Site

Schedule: Work schedule to be provided by leader.

Salary Range: $22.34 - $26.18 Per Hour

Process machine rentals from initial customer request to final billing. Maintain inventory records of machine status and location of machines. Promote rental equipment through constant customer contact. Assist Account Managers and Rental Territory Managers with their assigned accounts, helping to realize customer satisfaction and astonishment.

• Reports customer rental problems to the Rental Manager as needed.
• Assists in generating equipment rentals with minimum discounting to insure machine rental.
• Maintains rental requests and communication with Empire stores, with particular emphasis on sister stores previously assigned.
• Maintains inventory records of machines.
• Maintains and update status in DBS on regular and continuous basis.
• Assists in purchase of new equipment.
• Knows Empire’s product.
• Generates and distribute all customer rental charges including days rented, tire wear, transportation, abuse and neglect, and overtime. Handle customer-billing complaints.
• Maintains open communication with Sales Account Managers, Rental Territory Managers, and customers. Process rental through direct contact with customer or Empire facilitator.
• Works safely at all times. Adheres to all applicable safety policies. Complies with all company policies, procedures, and standards.

• Takes after hours responsibility whenever needed. Perform other duties as assigned by the supervisor or other contact at manager level or higher.
• Maintains a record of all phone calls through extensive use of phone logs provided by Rental Department.
• Maintains correct levels of inventory in attachment items for usage on current rental models.
• Dispatches Empire owned transport trucks for pick-up and delivery of Empire or customer owned machines.
• Assumes overall leadership and responsibility for performance of coordinator desk and coordinator position in general.
• Works within and promotes corporate values.

• Must have interpersonal skills to cooperatively direct people and expedite machinery rental, lease, demonstration, and sales transactions.
• Must have in-depth and thorough product knowledge of the Caterpillar product line including model designations and equipment applications.
• Must have in-depth and thorough familiarity with rental/lease agreements, rental/lease billings as well as tire reports, damage reports, and purchase option agreements.
• Must have at least awareness if not relationships with rental customers and their operations.
• Must have sufficient math skills to calculate rates and rental amounts.
• Ability to perform clerical skills and type at least 30 words per minute.
• Ability to maintain consistent attendance.

• Proof of high school diploma or General Education Degree (GED).
• Must be able to communicate (speak, read, comprehend, write) in English.
• 36 months minimum experience in Rental Industry or EM Rental with minimum 12 months working at EM Rental.
• In-depth and extensive knowledge of the Caterpillar product line.
• Proficiency in DBS, Microsoft Excel, and Microsoft Word.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit, use hands to handle, or feel and talk or hear.
• The employee frequently is required to stand; walk; reach with hands and arms; climb or balance; and stoop and kneel.
• The employee is occasionally required to lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision.
• If on an occasional basis, employees perform duties that Empire in good faith believes could affect the safety or health of the employee performing the task or others, then their role would be classified as working in a Safety-Sensitive…