Client Liaison & Executive Assistant

Established in 1744, Sotheby’s is the world’s premier destination for art and luxury. Sotheby’s promotes access to and ownership of exceptional art and luxury objects through auctions and buy-now channels including private sales, e-commerce and retail. Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 70 categories which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design, as well as collectible cars and real estate.

Sotheby’s believes in the transformative power of art and culture and is committed to making our industries more inclusive, sustainable and collaborative.

To provide assistance to the Heads of Contemporary Art, through both administrative support, and providing assistance across the team with high-profile projects and clients. This is an all-encompassing role, working directly to support the requirements of a leader and also providing support in a Client Liaison capacity by ensuring effective client management and execution of associated projects. The candidate should be well organised, with a good eye for detail and the ability to prioritise tasks as well as being able to adapt to a fast-paced, ever-changing environment.

• Introduce a systematic approach to identify sourcing and selling opportunities for the Heads of Contemporary Art, with the inclusion of day-to-day information on past and forthcoming sales, identifying property of interest coming up for sale at auction or privately, obtaining bidding advice and the execution of condition reports and other relevant information.
• Set up pipeline management meetings with the leaders identified above as well and their wider team to review sourcing initiatives and activity.
• Deliver client requests concerning general collection management including consignments, pre- and post-sale support and administration, bid registration and execution, loan requests, transactional history, accounts and valuations.
• Management and execution of pre-sale targeting strategy for global auctions across the department.
• Manage and keep track of pre-sale target lists as well as current and potential consignment lists, buyer and under bidder results and artist sourcing projects with relevant specialists.
• Monitor consignment process pre- and post-sale to ensure a smooth selling experience and high sell through rates for consignments.
• Coordinate tracking and input of all significant contribution for auction consignments, purchases, IB and underbids, private treaty sales.
• Ensure that managed clients and any other high profile clients under remit receive a consistently high level of service, by maintaining positive communication and rapport with departments such as Shipping, Client Accounts, Events, Impressionist and Modern Client Strategist, Sotheby’s Preferred, other specialist departments, and European and global salerooms to ensure a seamless process for the client.
• Support client-related projects and work closely with the Research function and other support roles to achieve client objectives.
• Create and manage valuations at a detailed level, ensuring the valuation is completed to the appropriate level.

• Providing administrative support including:
  • Diary management, booking travel and complex schedules, managing expenses.
  • Coordinating proposals and valuations as required.
  • Updating and maintaining files and internal systems.
  • Coordinating meetings and conference calls with foreign.
• Effectively co‑ordinating tasks and actions whilst leadership are.
• Confident and efficient handling of client contact and.
• Establish good working relationships with the PAs of high-priority clients and with internal EAs across the business.
• Working closely with the department’s Client Strategist to ensure streamlined communication related to all business development and client engagement.
• Supporting the Business Developer/Client Strategist with Client and Business Development initiatives (e.g. updating the client system, sending large volumes of emails such…