Director of Inventory & Purchasing

Overview

With over 150 years of experience, and headquartered in Southern CA, Cool Sys is the market-leading indoor environment solutions company. Our full spectrum of best-in-class services includes HVAC & refrigeration installations, remodels, service & maintenance; and energy solutions, including controls and lighting. Cool Sys serves customers in the retail, commercial, food service, educational, healthcare, and industrial markets.

We understand that hiring great people is the foundation of everything we do. Our employee benefits packages include:

• Competitive pay from $120-160K depending on experience.
• Medical, Dental, Vision and Prescription coverage
• Paid vacation and holidays
• 401(K) match
• Life insurance, AD&D and long-term disability
• Tuition reimbursement
• Opportunities available nationwide
• Employee discounts on vehicles, hotels, theme parks, select cell phone bills and so much more
• Pet Insurance
• Legal Plan, and  Protection

At Cool Sys Light Commercial, as a Purchasing Director, you will be responsible for creating process & managing the team to support a division wide inventory procurement program, continuing a strategic replenishment plan for the division, and reducing costs of service via the purchase of commodities, supplies, and services as both inventory and non-inventory items. This role involves directing the team to source materials, equipment, and services for both installation and service sides of the business, actively managing vendors, commodity spend, analysis and pricing.

The successful candidate will set inventory pricing levels consistent with our customer specific master service agreements, manage the parts department, and support internal and external customer metrics.

• Establish and implement viable, cost-effective, and strategic sourcing objectives in collaboration with key stakeholders for both inventory parts, consumables, commodities (refrigerant), and non-inventory items.
• Partner with Finance & Planning to acquire tools and assists consistent with GAAP depreciation methods.
• Develop and execute cost savings initiatives and reduction strategies across the division.
• Implement and drive category strategies to identify opportunities for savings, risk management, and market trend analysis.
• Manage and optimize supplier relationships to support business requirements and leverage spend.
• Negotiate contracts that maximize value and leverage company spend.

• Develop and maintain a comprehensive procurement software system, ensuring ongoing updates with technology changes.
• Manage the parts department to ensure optimal inventory levels and availability.
• Implement an existing strategic replenishment plan for the division to minimize stockouts and overstock situations.
• Manage multiple distribution centers and warehouses to support hundreds of technicians parts needs
• Partner with Accounting to reduce shrinkage and manage employee and employer supplied tools.

• Set inventory pricing levels consistent with customer-specific master service agreements.
• Complete supplier qualification processes and select vendors aligned with corporate objectives.
• Conduct supplier analysis, evaluate purchasing options, and recommend sourcing decisions to management.
• Produce inventory reports and pricing proposals from suppliers to negotiate optimal terms and prices.
• Develop and maintain Managed Service Agreements (MSAs) and Long-Term Agreements (LTAs) to drive deflationary spend.

• Manage a team of 9-12+ direct reports across 3+ regions.
• Train staff members on HVAC & Refrigeration products, including product substitution guidelines and backorder management.
• Support training efforts both structurally and in the moment to support technician activities in service and installation.
• Leverage team members' skillsets and strengths to maximize value delivery to the business.
• Establish and enforce procurement policies and procedures consistent with financial controls, safety, and Quality Management Systems.
• Ensure Tech Replenishment maintains maximum service level adherence to customer contracts.
• Conduct inventory audits as required from time to time

• Develop supplier performance programs and monitor supplier performance metrics.
• Provide analysis and recommendations for continuous improvement to key stakeholders and departments.
• Ensure customer satisfaction by enabling first-time completion with parts availability.
• Support Customer Service Level Agreements through effective supplier and supply chain management.
• Identify and implement opportunities for process improvement and automation in procurement and inventory management.

• Ensure responsible procurement practices meet company objectives and compliance requirements.
• Maintain product and service quality standards throughout the procurement process.
• Keep accurate…