CEO Assistant

Job Summary

The CEO/Executive Assistant provides high-level administrative support to executive leadership and the Board of Directors in a fast-paced telecommunications environment. This role involves managing schedules, organizing meetings, handling confidential communications, coordinating travel, and supporting strategic initiatives. The ideal candidate will be detail-oriented, resourceful, and proactive, with a strong ability to anticipate needs and maintain professionalism under pressure.

Position Title: CEO/Executive Assistant

Exempt Status: Exempt

Department: Administration

Reports To: Chief Executive Officer



Job Summary

The CEO/Executive Assistant provides high-level administrative support to executive leadership and the Board of Directors in a fast-paced telecommunications environment. This role involves managing schedules, organizing meetings, handling confidential communications, coordinating travel, and supporting strategic initiatives. The ideal candidate will be detail-oriented, resourceful, and proactive, with a strong ability to anticipate needs and maintain professionalism under pressure.



Job Description Duties

• Manage and maintain CEO's complex calendars, troubleshoot scheduling conflicts, scheduling meetings, coordinate all aspects of business travel including flights, accommodation and itineraries, and ensure the daily schedule runs smoothly
• Serve as the central point of contact for the CEO, screening calls, drafting correspondence, and acting as a liaison between board members, vendors and external customers
• Prepare and edit correspondence, prepare and organize board reports, presentations, conduct research, and maintain effective record keeping systems and other documents
• Act as a liaison between executive leadership and internal/external stakeholders
• Meeting and event coordination, planning and coordinating internal and external meetings, conferences, and events preparing agendas, distributing material, logistics, agendas, minutes, and follow-ups.
• Screen calls, filter requests, emails by protecting, prioritizing and ensuring strategic initiatives are a priority and respond appropriately to all forms of communication
• Assist in special projects, drive initiatives from concept to completion and assist with developing strategies and business plans by providing support, tracking, status reporting, and deadline management
• Handle confidential and sensitive information with the utmost discretion and maintain professionalism at all times
• Manage expense reports, invoice processing, and other financial documentation.
• Support executive communications both internally and externally
• Facilitate smooth communication and workflow between departments and leadership
• Provide general administrative support and undertake special assignments as required
• Performs other duties as assigned or apparent
• Note:
  
  This job description in no way implies that these are the only duties to be performed by this employee. She/he will be required to follow any other instructions to perform any other duties as requested by her/his supervisor.

• Organizational
  
  Skills:
  
  Superior ability to manage multiple priorities with precision and efficiency
• Communication:
  Excellent verbal and written communication skills for drafting correspondence and interacting with various parties
• Discretion:
  Proven ability to handle a high degree of confidential information with integrity
• Tech-Savvy:
  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting tools (e.g., Zoom, Microsoft Teams)
• Interpersonal
  
  Skills:
  
  Professional demeanor with strong interpersonal abilities
• Problem Solving and judgement:
  Strong critical thinking, ability to anticipate needs, exercise sound judgement, resolve issues proactively and resourcefulness to solve administrative challenges
• Adaptability:
  Comfortable working in a dynamic, fast-paced telecom industry environment
• Flexibility:
  The ability to adapt to changing priorities and work effectively under pressure
• Attention to Detail:
  High level of accuracy in all aspects of work

• A thorough knowledge and understanding of general business management as normally obtained through the completion of a bachelor's degree in Business Administration, Communications, or a related field of study preferred
• Five or more years of experience as an Executive Assistant or in a senior-level administrative role preferably in tribal telecommunications
• Must possess knowledge of the Gila River Indian Community and its people, culture, and traditions, as well as able to translate business and accounting principles.
• Experience working with C-suite executives is a strong asset.
• Note:
  
  Any equivalent combination of education, training and experience that would enable the applicant to satisfactorily perform and meet the duties required of the position may be considered in meeting the stated minimum requirements.