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Administrative Management Office Administrator/ Coordinator

Facilities Project Coordinator

Job in Phoenix, Maricopa County, Arizona, 85003, USA
Listing for: Arizona State Government
Full Time position
Listed on 2026-03-14
Job specializations:
  • Administrative/Clerical
    Administrative Management, Office Administrator/ Coordinator
Salary/Wage Range or Industry Benchmark: 44000 - 61000 USD Yearly USD 44000.00 61000.00 YEAR
Job Description & How to Apply Below

PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM

Are you looking for a career where you can make a difference? Would you like to be part of a culture that promotes learning and collaboration while helping employees with what they need to succeed and thrive? If so, Public Safety Personnel Retirement System (PSPRS) is looking for talented people who will help us achieve our goal of honoring the contributions and sacrifices of Arizona’s public safety employees by providing outstanding service to those who protect and govern our state.

At PSPRS we understand that it begins with outstanding talent. It all begins with you. Join our diverse and inclusive team where you’ll feel valued and inspired to contribute your unique skills and experience. The mission of Public Safety Personnel Retirement System is to deliver unparalleled service in providing retirement benefits to Arizona’s community of police officers, firefighters, corrections officers, judicial and elected officials.

PSPRS serves approximately 60,000 active and retired public employees. We offer competitive pay and excellent benefits to those eager to serve our membership and mission. Interested applicants can visit  to learn more about our agency.

Job Location:

Address: 3010

E. Camelback Rd. Suite #200, Phoenix, AZ 85016

Posting Details:

Salary:
Anticipated hiring range: $44,000 - $61,000
Grade: 21
Open Until Filled:
Initial review of applications on March 19, 2026

Job Summary

Reporting to the Deputy Administrator, the facilities project coordinator is responsible for a variety of tasks regarding the facilities and general office management ies range from procurement, facilities maintenance (regular and emergency), vendor coordination, travel coordination for staff and trustees, Trustee related meeting facilitation, and support of executive team administrative needs, as well as supporting general staffing logistics.

Job Duties
  • The Facilities Project Coordinator duties include:
  • General on-site operations, building maintenance (regular and emergency), and building security.
  • Coordinates workstation considerations with IT and leadership to ensure smooth onsite operations: hotel stations, offices/cubicles assignments and the reservation calendars.
  • Emergency contact for security and fire alarm systems with outside vendors.
  • Oversee the janitorial services and supplies provided by an outside vendor.
  • Coordinate outside-building repairs with the Biltmore property management with the lawn and parking areas.
  • Oversee Property Management company’s maintenance technician who does routine and general repairs.
  • Manage and report repairs and preventive maintenance for the copiers and postage meter. Replenish supplies as needed.
  • Oversee the upkeep and preventive maintenance on the (3) water dispenser units.
  • Office Manager duties include:
  • HR Support:
    Staff onboarding/exit assistance: phone directories, s, and seating chart updates. Prepares welcome email and resource binder.
  • Purchases office supplies, business cards, calendars, furniture, name plates, copy paper, envelopes, and upkeep.
  • Coordinates logistics for events/functions for Board of Trustee meetings, office meetings and various employee events (including the ordering and facilitation of monthly lunch).
  • Manages the travel arrangements and purchases for authorized traveling employees.
  • Purchase memberships and registrations for Staff with agency approvals. Oversee all the building preventative maintenances and annual permits throughout each year.
  • Back-up: reception desk and notary for walk-in members for the Member Services Staff.
  • Signatory for payments paid by Accounts Payable for building operations.
  • Ad hoc administrative support to Executive Team and operations, as needed and capacity permitting
    • Knowledge, Skills & Abilities (KSAs)

    Knowledge of:

    • MS Office 365
    • Facility operations and maintenance
    • State of AZ travel policies and procedures
    • Budgeting principles
    • Space planning and coordination

    Skill in:

    • Demonstrating initiative to identify issues and implement solutions
    • Excellent communication
    • Inventory tracking, analyzing, organizing, and planning
    • Effective interpersonal skills for working in a team environment

    Ability to:

    • Interpret policies and…
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