Operations Coordinator & Office Manager

Compensation: $50,000 – $65,000/year + PTO

Additional benefits may be considered on an individual basis.

We are hiring an Operations Coordinator & Office Manager to serve as the operational backbone of our Phoenix office.

This role oversees day-to-day administrative, HR, accounting coordination, procurement, and inventory-related activities that keep the business running smoothly. From payroll processing and invoicing to inventory coordination and office management, this multifaceted role is ideal for an organized and detail-oriented professional who thrives on variety and enjoys being the go-to person for essential business operations.

• Oversee daily office operations, ensuring a professional and efficient work environment
• Manage office supplies, equipment, and vendor relationships
• Coordinate meetings, travel arrangements, and company events
• Serve as primary point of contact for office-related inquiries and needs

• Maintain employee records, personnel files, and HR documentation
• Assist with onboarding and offboarding processes
• Support HR compliance activities and policy implementation
• Handle day-to-day employee inquiries related to HR matters

• Process accounts payable and accounts receivable
• Generate and track customer invoices
• Reconcile transactions and maintain accurate financial records
• Coordinate with external accountant or bookkeeper as needed

• Purchase hardware, supplies, and materials as needed
• Manage inventory levels and coordinate with suppliers
• Track orders, deliveries, and maintain purchasing records
• Identify cost‑saving opportunities and vendor optimization

• Minimum 3 years of experience in office administration, operations, or a similar multifunctional role
• Proven experience processing payroll and handling HR administrative tasks
• Strong proficiency with accounting software, payroll systems, and Microsoft Office Suite
• Experience with invoicing, accounts payable/receivable, and basic bookkeeping
• Excellent organizational skills with ability to prioritize and manage multiple tasks simultaneously
• Strong attention to detail and commitment to accuracy
• Experience catching on with new software programs and to learn and adapt with changing processes. Willingness to learn and take accountability.
• Multisystem ability – Ability to work with separate nonintegrated systems.
• Proficiency with Microsoft Excel – Functions, pivot tables, formulas, etc.

• Experience with inventory management or procurement/buying
• Familiarity with Quick Books
• Background in small business or manufacturing environments
• Knowledge of HR compliance and employment regulations
• Experience in automotive, manufacturing, or distribution industries

• Self-starter mentality with the ability to work independently and take ownership
• Strong problem-solving mindset and resourcefulness when handling diverse challenges
• Professional communication skills and ability to interact with all levels of the organization
• High level of discretion and confidentiality when handling sensitive HR and financial information
• Flexibility and adaptability in a dynamic, growing company environment