Recruiting Coordinator; Operations & Admin

Job Title:
Recruiting Coordinator (Operations & Admin)

Location: Hybrid (Remote / 2 days per month onsite in Phoenix, AZ
)

Schedule: Monday – Friday, 8:00 AM – 5:00 PM (AZ Time)

Pay Rate: $28.00 - $29.00 per hour

Security Requirement: U.S. Citizenship Required (Federal/DoD Contract Compliance)

We are seeking a Recruiting Coordinator to handle the high-volume administrative tasks required to keep our hiring process moving. This is a pure coordination and administrative role
—not a recruiting or sourcing position. The ideal candidate is someone who excels at following strict processes, managing heavy scheduling, and ensuring 100% accuracy in candidate documentation and background check processing.

Administrative Processing: Post job openings to internal systems and external boards (People Soft, State boards, etc.) exactly as written.

Tracking & Notification: Monitor new applications and alert the recruiting team immediately when a new file is received.

Background & Compliance: Initiate and track pre-employment screenings, including background checks and drug tests. Ensure all results are filed correctly.

Testing Administration: Send out candidate assessments and deliver the results to the team within set deadlines.

Scheduling: Coordinate interview times between candidates and hiring managers using Outlook.

Onboarding Paperwork: Assist with new hire forms, including I-9 documentation and equipment requests.

Reference Checks: Complete standard reference checks for specific roles as directed.

Current/Recent

Title:

You must have 2+ years of experience specifically as a Recruiting Coordinator or HR Assistant
.

Education: Bachelor’s degree in HR or a related field (or equivalent administrative experience).

Technical

Skills:

Strong proficiency in Microsoft Outlook (calendaring) and Excel
.

Citizenship: Must be a U.S. Citizen to meet federal contract requirements.

Location: Must live in the Phoenix, AZ area to attend onsite days (typically every other Tuesday).

You prefer process-oriented work and following established checklists.

You have experience working in highly regulated or "black-and-white" environments (Government, Defense, or Federal contracting).

You are looking for a long-term administrative career path rather than a transition into a full-cycle Recruiter role.