Administrative Assistant II

Position:
Administrative Assistant II

Duration: 03+ Month Contract

Location:

Phoenix, AZ 85003 (Onsite)

• Customer service, attention to detail, multi-tasking, good communication (both written and verbal), computer skills (Microsoft Business Suite), task prioritization, ability to work independently, data entry.

At least one year of clerical experience.

Clerical experience in a legal, court, criminal justice, or indigent defense setting.

Bilingual (English / Spanish) skills.

The tasks listed are a representation and not an all-inclusive list of essential job tasks for this position.

• Serves as a receptionist managing incoming calls by screening, directing, and transferring to appropriate staff.
• Assists callers and in-person customers by looking up and relaying information regarding their assigned attorney as well as upcoming court dates.
• Monitors court calendar and notifies attorneys of client arrival.
• Assigns attorneys to unrepresented clients in coordination with attorneys and assignment staff.
• Enters assignments and payment information in case management system.
• Performs initial conflict checks.
• Builds and organizes both hardcopy and electronic files.
• Performs other miscellaneous routine clerical tasks as needed.