Clerk II - Transportation Dept

Purpose Statement

The job of Clerk II - Transportation is done for the purpose/s of greeting and directing visitors, responding to inquiries from staff, the public, parents, students, etc., providing clerical support to administrative personnel, and providing requested information and/or referral to other parties.

Location: Transportation Department

Employment Status: Non-Interim Position

Duration: 12 months, 8 hours/day

Grade: 11,
Pay: $15.15/hr

Start Date: 03/09/2026

Reports To: Department Director

• Answers telephone system for the purpose of screening calls, transferring calls, responding to inquiries, and/or taking messages, emailing messages.
• Coordinates a variety of projects, functions and/or program components (e.g. meetings, Read Across America program, substitute coverage, peer mediation schedules, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
• Greets individuals entering the building (e.g. visitors, parents, students, vendors, etc.) for the purpose of responding to inquiries; and/or directing individuals to appropriate location in accordance with established building security procedures.
• Inputs data into commercial and customized databases (e.g. attendance, scheduling, employee parking, transcripts, etc.) for the purpose of ensuring accuracy of data.
• Maintains a wide variety of manual and electronic document files and records (e.g. absence reports, counselor schedules, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Performs general clerical functions (e.g. copying, faxing, data entry, filing, etc.) for the purpose of supporting office operations.
• Schedules a wide variety of activities (e.g. appointments, building use, bus and van usage, etc.) for the purpose of making necessary arrangements for assigned administrators and supervisors.
• Distributes items within the site (e.g. mail, discipline notes, special delivery and overnight mail/packages, messages, etc.) for the purpose of ensuring receipt to addressee.
• Receives a variety of items (e.g. mail, special deliveries, packages, supplies, etc.) for the purpose of distributing materials to appropriate parties.

• Maintains reception area materials for the purpose of providing resource information to visitors.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Skills, Knowledge and Abilities

• Skills:
  
  preparing and maintaining accurate records; operating standard office equipment; utilizing pertinent software applications; customer service; screening telephone calls.
• Knowledge: basic math; understanding written procedures, writing routine documents, speaking clearly; understanding written and oral instructions. Includes business telephone etiquette; office practices; record keeping and record retention practices.
• Abilities: scheduling activities and/or meetings; gathering, collating, and/or classifying data; using basic, job-related equipment; flexibility to work with others; working with data utilizing specific, defined processes; operating equipment using defined methods; maintaining confidentiality; adapting to changing priorities; working with frequent interruptions; communicating with diverse groups; displaying tact and courtesy; organizing tasks.

Responsibilities

Responsibilities include working with immediate supervision; providing information and/or advising others; utilization of some resources from other work units may be required to perform the job's functions. There is some opportunity to effect the organization’s services.

Typical physical demands include some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling, and significant fine finger dexterity. Generally the job requires 85% sitting, 10% walking, and 5% standing. This job is performed in a generally clean and healthy environment.

Experience: Job related experience is required.

Education: …