Site Administrator

Job Title:

Site Administrator

We are seeking a dedicated Site Administrator to manage badging and orientation processes at a semiconductor manufacturing facility. This full‑time position requires the individual to work onsite in orientation trailers, providing administrative support through tasks such as data entry for orientation and badging of onsite workers.

• Assist with high‑level multitasking functions including scheduling, filing, and workflow organization.
• Manage customer interactions while taking calls, demonstrating clear and concise communication.
• Address inquiries or concerns and de‑escalate situations positively.
• Process requests through the Smart Sheets program, including Orientation Requests, Visitor Badging Requests, Termination/Suspension Requests, and Temp Badge Requests.
• Follow up with customers and fulfill their needs when requests are declined.
• Record, track, and summarize Visitor Badging functions to be sent to management and the team daily.
• Collect Visitor and Temp badges daily and record returns in Smart Sheets for reissuance.
• Respond to emails professionally and promptly from two different inboxes.
• Provide procedures and policies for newcomers to ensure they are well‑informed.
• Verify contractors' enrollment and approval in OCIP, guiding them if not enrolled.
• Add new or renewed companies in Sitetraxx and assist with processing and badging for Spanish and English orientation classes.
• Understand E‑Verify and recognize multi‑state IDs, Federal , and Passports.
• Support badging for Safety Orientation classes in English and Spanish.

• Bilingual capabilities.
• Proficiency in Microsoft Office Suite.
• 2+ years of administrative experience.
• Excellent written and verbal communication skills.
• Strong data entry abilities.

• Experience with Smartsheet.
• Background in construction.
• Experience supporting a semiconductor site.
• Familiarity with orientation and badging processes.

The position is onsite at a semiconductor facility, with working hours from Monday through Friday, 5am to 1pm, totaling 40 hours a week with no overtime. Benefits include 401(k) matching, various insurance options, paid time off, professional development assistance, tuition reimbursement, and an employee assistance program.

This is a Contract to Hire position based out of Phoenix, AZ.

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life &D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Phoenix,AZ.

This position is anticipated to close on Feb 24, 2026.

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccom for other accommodation options.