Finance Business Representative

** Posting Date
** 03/03/26
** Final date to receive applications
** 03/08/26
** Pay Range**$21.25 - $33.00 hourly    Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.
** Job Type
** Unclassified
* * Department
* * Legal Defender
** About the Position
** As our Finance Business Representative, you will provide financial and administrative services, including travel arrangements, payables, and procurement.  You will be responsible for performing complex and widely varied paraprofessional administrative duties while exercising independent judgment in making decisions in accordance with established guidelines.

The Office of the Legal Defender consists of attorneys and support staff who provide quality legal representation to indigent individuals assigned to us by the court, thereby safeguarding the fundamental legal rights of each member of the community.
Start your career adventure with us and seek just and equitable treatment for our clients!
** Proud to Offer
*** Work with a greater purpose
* Tuition reimbursement
* Exceptional work-life balance
* Opportunities for growth and development within Maricopa County
* Low-cost, high-value healthcare for you and your qualifying dependents
* Child care benefits, including access to our on-site center , dedicated to serving Maricopa County families
* Paid vacation, sick time, and parental leave
* Extensive wellness program, including an incentive
* Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% monthly contribution rate that includes a 100% employer match on Day 1
** We Require
*** Three years of specialized administrative experience, including procurement, business travel coordination, finance management, and contract oversight
* High school diploma or GED
* A combination of post-secondary education and/or job-related experience may be considered in substitution for the minimum qualifications on a year-for-year basis
** Other Requirements
** Must possess or have the ability to obtain a valid Arizona driver’s license by the time of hire.
** We Also Value
*** Associate degree or higher in Accounting, Finance, or Business Administration
* Experience with finance information and document management systems
* Proficiency with Microsoft Word, Excel, and Outlook
** Job Contributions
*** Interpret and apply County and Office policies when procuring goods and services, including screening expenditure requests for accuracy and compliance, preparing purchasing documentation, tracking procurement activity, securing required approvals, and maintaining associated records
* Resolve purchasing and payables issues by researching discrepancies, reviewing historical activity, requesting additional documentation from vendors or staff, and applying relevant policies and procedures
* Initiate corrections to financial activity identified during reconciliation, prepare accurate journal entries, and ensure all adjustments are logical, documented, and compliant
* Arrange, document, track, and report all investigative, training, and expert‐witness travel in accordance with County and Office policies
* Coordinate airline and hotel reservations for staff, expert and fact witnesses, and external trainers, ensuring accurate calculation of travel advances and reimbursements
* Track and report actual expenditures for supplies and services, initiating or calculating allocations and corrections as appropriate
* Maintain accurate expenditure records within financial logs and the case management system in alignment with County and Office requirements
* Manage petty cash funds, including screening reimbursement requests, applying policy requirements, tracking activity, obtaining approvals, and preparing paperwork for vendor payments or fund replenishment
* Provide work direction and review the work of lower‐level staff as assigned
* Perform other related duties as required
** Working Conditions
*** Most work is performed in a standard office setting
* Work may involve public contact…