Administrative Coordinator

We are seeking a highly organized and detail-oriented Administrative Coordinator to support daily office operations at our client's Phoenix location. This is a fully on-site role responsible for managing office communication and ensuring the smooth coordination of administrative functions across the organization.

• Answer and direct phone calls professionally
• Greet guests, clients, and vendors upon arrival
• Open, sort, and distribute incoming mail
• Schedule meetings, office events, and company social functions
• Order and maintain office supplies and vendor relationships
• Receive employee timecards
• Track company equipment and vehicle information
• Coordinate and support various day-to-day office tasks
• Maintain organized records and documentation

• Previous experience in an administrative or office support role
• Proficiency in Microsoft Office (Word, Outlook, Excel)
• Experience answering multi-line phones and routing calls
• Strong organizational skills with exceptional attention to detail
• Excellent time management and ability to prioritize tasks
• Professional communication skills, both written and verbal
• Experience in building materials, construction, architecture, or HOA industries is a strong plus

The ideal candidate is proactive, highly focused, and takes pride in keeping an office running efficiently and professionally.