Secretary III - Office of Homeless Solutions

About This Position

The Office of Homeless Solutions (OHS) provides support for people experiencing homelessness and is committed to ending homelessness through a comprehensive, regional approach to shelter and heat relief, outreach, supportive and behavioral health services, homelessness prevention, and supportive housing. OHS is seeking creative, solutions-oriented professionals to help make meaningful impact within the homeless services system. OHS currently has a vacancy for a Secretary III.

• Manage the OHS Director and Deputy Director's scheduling/calendars.
• Compile OHS's weekly report to the City Manager's Office.
• Prepare binders for City Council, Formal, Subcommittee, and other public meetings.
• Keep an inventory and order office supplies.
• Manage technology needs such as cell phones, laptops, and desk phones.
• Oversee OHS vehicle inventory and maintenance, including ordering equipment.
• Assist with administrative duties as assigned.

• Ability to multitask and prioritize to effectively support Middle Managers and/or Executives.
• Ability to operate and troubleshoot office equipment.
• Ability to communicate effectively with customers in person, over the phone, and via email.
• Possess strong organization skills.
• Possess strong written and verbal communication skills.

Pay Range: $21.02 to $29.58 per hour.

Hiring Range: $21.02 to $26.83 per hour.

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

• Traditional pension with employer and employee contributions,  for more details:
  Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi

• Three years of progressively responsible secretarial experience,
• including training in typing and the use of modern office software and equipment.
• Other combinations of experience and education which meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• For information regarding pre-screening and driving positions, .
• The City job description can be found here.

• Proficiency using advanced Microsoft Office functions in Word, Excel, and PowerPoint.
• Experience scheduling meetings or interviews, booking conference rooms, and maintaining an electronic calendaring system.
• Experience providing customer service to internal and external customers.
• Experience maintaining inventory and ordering supplies.
• Experience providing support to staff or volunteers.
• Experience using financial procurement systems, such as SAP/SRM.
• Experience proofreading and editing documents for correct spelling, grammar, and format.
• Experience maintaining paper and electronic filing systems for records, correspondence, and other material.
• Experience prioritizing tasks and projects to meet deadlines.

Recruitment closes March 2, 2026. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

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