Contract Executive Assistant

Vaco is currently assisting a client in their search for an Executive Assistant in their Phoenix, AZ office! This Executive Assistant will support multiple VP's in a fast-paced environment. This person must have 2+ years of EA experience as well as experience planning travel, managing calendars, and managing expense reports. This is a contract to hire position that is fully onsite and hiring immediately.

This position pays up to $35 per hour depending on experience.

• Deliver high-level administrative support to the Executive Vice President by managing complex calendars, prioritizing tasks, and ensuring smooth day-to-day operations.
• Organize intricate domestic travel arrangements, creating efficient, cost-effective itineraries while adapting to last-minute changes as needed.
• Prepare, review, and reconcile monthly expense reports and American Express statements with precision, ensuring adherence to company policies.
• Oversee conference and travel budgets, providing timely reporting and actionable insights to support strategic financial management.
• Keep Standard Operating Procedures (SOPs) for travel processes current and consistent, promoting clarity and alignment across the team.
• Act as a collaborative partner to the sales team, contributing to the planning and execution of industry events, conferences, and sponsor ships.
• Manage logistics for group travel, event registration, branded collateral (including mockup review, ordering, and assembly), and client-facing events by coordinating with internal stakeholders and external vendors.

• Skill in oral and written communications
• Ability to plan, coordinate, analyze, and establish priorities; develop effective operating procedures
• Communicate clearly and effectively with customers, colleagues, and senior management in person, via email, and over the phone

This position pays up to $35 per hour depending on experience and may be eligible for discretionary bonuses. Candidates may participate in medical, dental, vision benefits and the company's 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign‑born residents, and veterans to apply.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.