Pre-Litigation Legal Assistant

Our partner is a boutique, high-performance plaintiff’s personal injury firm known for our hyper-effective execution, white-glove client experience, and tech-forward operations
. Our team works at an elevated standard, and we hire only those who share our commitment to excellence, accountability, and professional integrity.

We are seeking a seasoned Personal Injury Pre-Litigation Legal Assistant who is experienced, reliable, detail-obsessed, and thrives in a support-driven role. This is not a stepping-stone position. This role is ideal for a career Legal Assistant who takes pride in being the backbone of a fast-moving legal team.

As a Pre-Litigation Legal Assistant, you will support experienced paralegals, attorneys, and case managers in the full lifecycle of Arizona personal injury cases. You will manage administrative and operational aspects of case files with precision, speed, and accuracy.

This role requires:

• 3+ years of personal injury experience
• Filevine experience on day one
• A service-minded, no-job-too-small mindset
• A desire to stay and grow as a career Legal Assistant
• In-office availability every day

You will report directly to the Supervisor Paralegal / Pre-Lit Manager and collaborate closely with the COO and leadership team.

File Management & Organization

• Maintain impeccably organized case files in Filevine, including treatment summaries, timelines, tasks, and documents.
• Ensure accurate, real-time updating of all case details and task completion.
• Monitor deadlines, statutes, and workflows with proactive follow-through.
• Assist with internal naming conventions and enforce clean, consistent Filevine use.

Medical Records & Treatment Tracking

• Submit requests for medical records, bills, imaging, and treatment verification.
• Track treatment progress, appointment attendance, and gaps in care.
• Prepare organized medical chronologies and summaries for demand drafting.
• Identify red flags in medical documentation and elevate appropriately.

Client & Provider Communication

• Communicate with clients frequently and professionally to support their treatment journey.
• Coordinate with medical providers, lien holders, and third parties with diplomacy and accuracy.
• Document all communications clearly and concisely within Filevine.
• Draft letters of representation, file memos, lien communications, and record request packets.
• Support demand preparation by organizing file components and summarizing medical care.
• Proofread and edit correspondence to meet the firm’s elevated standards.

Workflow Support & Case Progression

• Assist paralegals and attorneys in preparing files for demand, negotiation, and settlement.
• Support team members by handling administrative and technical tasks efficiently.
• Participate in internal audits, cleanup projects, and process improvement initiatives.

Technology & Efficiency

• Work confidently with Filevine, Lead Docket, Ring Central, O365, and related tech tools.
• Use automation, tasking systems, and internal workflows to drive efficiency.
• Support the team in adopting updated processes and tech enhancements.

• Minimum 3 years of experience in personal injury pre-litigation
• Mandatory Filevine experience (intermediate to advanced)
• Proven ability to manage a high volume of tasks with accuracy
• Exceptional organization, time management, and follow-through
• Strong written and verbal communication skills
• Ability to stay calm, solution-oriented, and focused under pressure
• Support-minded, team-first mentality with no desire to move into paralegal or attorney roles
• Must thrive in a structured, high-accountability environment
• Must be fully in-office Monday–Friday

• Experience supporting paralegals or demand writers
• Familiarity with Arizona PI practice, medical terminology, and claims workflows
• Experience in high-volume, standards-driven firms

• A high-trust team that values precision, collaboration, and accountability
• Clear expectations, structured workflow, and strong leadership support
• Access to advanced legal technology and continuous improvement initiatives
• Professional stability for individuals who want to remain in a Legal Assistant role
• Opportunities to become a senior-level Legal Assistant or department anchor
• Competitive compensation based on experience
• 100% employer-paid health insurance (HSA available)
• Free covered parking (City Scape)
• Free EOS Fitness membership
• Career development, training, and leadership support
• A modern, professional, high-performing work environment

Associate

Full-time

Administrative and Legal

Law Practice, Legal Services, and Office Administration