Office Manager- Part Time

Description We are looking for an experienced Office Manager to oversee day-to-day operations and ensure the smooth functioning of office activities. Based in Phoenix, Arizona, this role involves managing vendor relationships, coordinating office supplies, and serving as an IT liaison for multiple locations. This is a long-term contract position, offering a great opportunity to contribute to a dynamic and organized workspace.

Responsibilities:

- Develop and maintain relationships with office supply and service vendors, including negotiating contracts and comparing pricing.

- Monitor office supply levels, manage toner cartridge inventory, and address service-related issues.

- Coordinate the ordering, tracking, and delivery of kitchen, printer, and other office supplies to ensure timely availability.

- Organize and maintain storage areas, file rooms, and marketing spaces to optimize functionality.

- Research and evaluate office equipment providers, review contracts, and assess maintenance needs.

- Serve as the IT liaison for designated office locations, facilitating computer workstation setup and safeguarding surplus IT equipment.

- Manage leases and service contracts for office equipment across multiple locations.

- Oversee mail services and accounts, including Fed Ex and other delivery providers, for specific offices.

- Review and approve vendor invoices to ensure accuracy and compliance.

- Act as the office safety coordinator by establishing evacuation plans, attending tenant meetings, and ensuring fire extinguisher maintenance. Requirements - Proven experience in administrative office management or a related field.

- Strong ability to manage vendor relationships and negotiate contracts effectively.

- Proficiency in maintaining and ordering office supplies, including tracking inventory.

- Familiarity with accounts payable processes and vendor invoice management.

- Excellent organizational skills and attention to detail in managing storage and office spaces.

- Knowledge of IT hardware setup and equipment maintenance.

- Ability to coordinate and manage mail services and delivery accounts.

- Strong communication skills to liaise with building management and ensure safety protocols are in place. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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