Brokerage Team Assistant

Overview

Kidder Mathews has been a leader in the commercial real estate industry for over 56 years, fostering an innovative and dynamic work culture with more than 100 "best workplace" awards. We are the largest fully independent commercial real estate firm in the Western U.S., with over 900 professionals across 19 offices in Washington, Oregon, California, Idaho, Nevada, and Arizona. We offer a complete range of brokerage, appraisal, asset services, consulting, and debt & equity finance services for all property types.

The firm averages $9 billion in transaction volume, manages more than 58 million square feet of space, and conducts 2,400 appraisal, consulting, and cost segregation assignments annually. Join us and find out what makes Kidder Mathews one of the best places to work.

The Brokerage Team Coordinator is a point person for the broker, Michael Dupuy, who will support day-to-day operations of running their individual business. This position has a broad area of responsibility, which can include marketing, research, and administrative support.

• Maintain, update, and create data in client/property databases.
• Develop and maintain a digital filing system for all documents and records.
• Organize and schedule meetings, appointments, and reservations as needed.
• Create and revise property documents including AIR forms, listing agreements, proposals, and other paperwork as needed.
• Coordinate transaction and escrow tasks with all involved parties, including tracking and providing needed documents, critical dates, filing, electronic signature coordination, and other escrow tasks as needed for each transaction.
• Handle miscellaneous administrative tasks as they arise.
• Create, research, and maintain mailing and emailing lists for contacts, revising bounce-backs as needed for maximum deliverability.
• Produce and distribute correspondence memos, letters, faxes, and forms to clients as required.
• Assist in the preparation and generation of regularly scheduled reports as needed.
• Submit and reconcile expense reports, invoices, and other billing materials as needed.
• Carry out general administrative duties such as filing, typing, copying, binding, scanning, etc.
• Write letters and emails on behalf of the team as needed.
• Coordinate administrative projects with office staff as needed for document creation, research reports, billing, etc.
• Respond to email, telephone, or other inquiries.

Incidental to the purpose or the job. These functions are performed infrequently and have little consequence to other jobs if not performed.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the competencies (minimum knowledge, skill, and ability) required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Strong computer skills (MS Excel, Word, PowerPoint, Outlook).
• Ability to prioritize, multi-task, and utilize resources to execute tasks within a deadline-oriented environment.
• Ability to speak, write, and understand English.
• Excellent communication and organizational skills.
• Exceptional attention to detail.
• Ability to learn internal computer software systems and processes with limited oversight.
• Highly motivated with initiative; capable of working independently and in support of department goals and business objectives.
• Demonstrated initiative and troubleshooting skills.
• Demonstrated commitment to continuous process improvement.
• Ability to partner with the team to coordinate activities to complete a common task.
• Professional, clean, and neat appearance.

High school degree or equivalent required, or a combination of education and experience.

• Ability to learn and be proficient in the following web-based programs:
  CoStar, Loop Net, KM Connect (Internal Program), Land Vision, Google Maps and Earth.
• Ability to understand the commercial real estate industry and related terms and standards.

2+ years of administrative and client-facing experience; commercial real estate experience is preferred but not required.

This is a standard office environment with typical office noise such as talking and equipment.

During the course of this job, the employee is regularly required to talk and hear. The position is mostly sedentary but may require standing, walking, bending, kneeling, stooping, crouching, and occasional lifting of items up to 10 pounds. Specific vision abilities are required to perform the job.

There are no direct supervisory responsibilities.

Kidder Mathews is an equal opportunity employer and does not discriminate based on race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other status protected by law. We accommodate candidates with…