Executive Administrative Assistant

Pacific Office Automation (POA) is the largest independently owned office equipment and office technology dealer in the nation. Since 1970s, we’ve grown to over thirty branches across ten western states (OR, WA, CA, AZ, NM, NV, UT, , CO, TX). With more than 40 years of success in office equipment and technology sales/service, we’ve built strong partnerships with top manufacturers like Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and more.

At POA, you’ll find a company full of growth opportunities, excellent benefits, and passionate coworkers who are dedicated to helping you succeed. We aim to be a long-term employer by providing ongoing training and certifications to keep up with the fast-changing technology landscape. We believe all voices should be heard, regardless of seniority or tenure.

Phoenix, AZ | Onsite | Monday–Friday

We are seeking an Executive Administrative Assistant to support the CEO and leadership team with business operations, reporting, and coordination
. This role is focused on helping the business run efficiently through data tracking, reporting, cross-functional follow-up, and planning and executing internal business events
.

This position is ideal for an administrative professional with 2–10 years of experience who enjoys working with numbers, organization, and logistics in a fast-paced, in-office environment.

• Prepare and maintain sales reports, dashboards, and basic projections for executive and leadership review
• Compile, audit, and distribute weekly and monthly performance metrics
• Track KPIs, action items, and follow-ups from leadership and sales meetings
• Create and format spreadsheets, presentations, and internal reports
• Maintain organized records, documentation, and reporting files

• Provide administrative support related to business meetings and operations (calendar coordination, meeting prep, notes, and follow-ups)
• Coordinate internal meetings, prepare agendas, take minutes, and track deliverables
• Serve as a professional liaison between departments to ensure timely communication and execution

• Plan, coordinate, and execute internal company events, leadership meetings, and sales meetings
• Manage event logistics including scheduling, materials, room setup, vendor coordination, and post-event follow-up
• Track budgets, timelines, and action items related to events
• Ensure events are executed smoothly and align with business objectives

• 2–10 years of experience in an administrative, operations, or business support role
• Strong proficiency in Excel and Microsoft Office (Outlook, Word, PowerPoint)
• Experience working with sales data, KPIs, reporting, or operational metrics preferred
• Experience coordinating internal business events or meetings preferred
• Bachelor’s degree preferred (not required)
• Highly organized with strong attention to detail and follow-through
• Professional written and verbal communication skills
• Comfortable working onsite in a structured office environment
• Ability to manage multiple priorities and shifting deadlines

This is a Monday–Friday, onsite position. Flexibility is required to support reporting deadlines and occasional event or meeting needs outside of standard business hours.

• Stable, business-focused role with long-term growth potential
• Supportive, collaborative team environment
• Medical, Dental, Vision, and Life insurance
• 401(k) with company match
• PTO, vacation, and sick leave
• FSA/HSA programs

Pacific Office Automation is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration without regard to race, color, national origin, ancestry, gender, sexual orientation, gender expression or identity, age, religion, veteran status, or any other protected characteristic. We celebrate our employees’ differences because diversity makes us stronger.

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