Case Administrator

Overview of the Position

This position primarily supports court operations and provides assistance with courtroom services as needed. Working as part of the Operations Team, selected candidates will handle a wide range of court support responsibilities. Core duties include front counter customer service, docketing, case management of bankruptcy cases, preparing reports, and providing courtroom services, including but not limited to electronic court recording and relief courtroom coverage.

Based upon performance, accretion of duties, and budget, this position may have the opportunity to promote to the classification level of CL‑25 with no further competition.

Location:

Phoenix, AZ

Opening and Closing Dates: 12/01/2025 - 03/01/2026

Appointment Type:
Permanent

Classification Level/Grade: CL 24

Salary: $46,297 - $57,876

Announcement Number: 25‑10

The U.S. Bankruptcy Court for the District of Arizona is seeking a self‑motivated team player to join our Operations Team in Phoenix, AZ! The ideal candidate will be detail‑oriented, possess excellent interpersonal and communication skills, demonstrate strong desktop proficiency, and bring exceptional problem‑solving abilities and a solid work ethic.

This position primarily supports court operations and provides assistance with courtroom services as needed. Working as part of the Operations Team, selected candidates will handle a wide range of court support responsibilities. Core duties include front counter customer service, docketing, case management of bankruptcy cases, preparing reports, and providing courtroom services, including but not limited to electronic court recording and relief courtroom coverage.

Candidates will find the U.S. Bankruptcy Court to be a fantastic opportunity to start or expand their career within the federal judiciary, offering a stable, positive, and professional work environment, a competitive salary range, and comprehensive federal benefits. This position may be eligible to participate in a flexible work schedule in accordance with local policy.

Representative Duties
The representative duties are intended to provide general examples of major duties and responsibilities that are performed by this position and do not reflect all duties assigned.

• Manage bankruptcy cases in the court’s Case Management/Electronic Case Filing (CM/ECF) system; docket filings, orders, and judgments.
• Maintain official case records by reviewing data and making corrections to comply with national and local procedures, as needed.
• Provide court services support, including operating recording equipment, setting hearings and notifying parties, administering oaths, preparing standard forms and orders for the judge’s consideration, reviewing filing summaries to support chambers’ workflow preferences, and ensuring required statistical data is accurately entered in CM/ECF.
• Maintain and process case information and manage the progression of cases to final disposition in accordance with approved internal controls, procedures, and rules.
• Review documentation to determine conformity with federal and local rules, ensure all orders and entries are appropriately and accurately docketed, and make summary entries on the docket of all documents and proceedings.
• Provide front‑desk support in the areas of customer service, procedural information, cashier duties, noticing, data quality control, and mail processing.
• Provide various tasks related to the maintenance of court records, such as scanning, filing, and data entry.
• Other duties, as assigned.

Minimum Qualifications
:

• One year of specialized experience.
• Specialized experience is progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of legal terminology and automated software and equipment for word processing data entry, or report generation.
• Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance…