Administrative Services Supervisor

ADMINISTRATIVE SERVICES SUPERVISOR RESUME EXAMPLE

Updated:
Jun 25, 2025 - An Administrative Services Supervisor prepares and evaluates statistics and schedules gauge departmental performance, fostering a high-performance workforce by recognizing achievements and reinforcing strengths. Champions the company's mission and goals, motivates enthusiasm among team members, and identifies key skills to retain top talent. Enhances team capabilities through structured training programs, skills assessments, and proactive communication, ensuring alignment with departmental objectives and fostering a culture of collaboration and empowerment.

Job Summary:

• Daily management and supervision of the administrative services team (office space, procurement, reception, mail, printing, scanning and archiving)
• Coordination and equitable distribution of the daily workload among the team members
• Management of external suppliers including participation in the negotiation, monitoring and renewal of agreements
• Responsible for purchasing and inventory for KPMG's Quebec offices (peripherals, office supplies)
• Responsible for the maintenance of the premises in collaboration with the various property managers
• Analysis and estimation of costs related to operations
• Drafting of various reports and analyses
• Be the main point of contact for all operational requests
• Collaboration with internal teams within the firm and participation in various projects
• Arrange for payment or establish repayment schedules based on customers' financial status
• Locate and monitor overdue accounts
• Record information about status of accounts and collection efforts
• Work in a team environment and learn about other operations through cross-training

Skills on Resume:

• Team Management (Soft Skills)
• Coordination (Soft Skills)
• Procurement (Hard Skills)
• Cost Analysis (Hard Skills)
• Report Writing (Hard Skills)
• Client Relations (Soft Skills)
• Cross-Training (Soft Skills)

Job Summary:

• Plan and prioritize work of four Administrative Assistants and Receptionist, assigning schedules and monitoring daily activities.
• Monitor vacation time and requests to ensure proper coverage of all positions.
• Maintain and administer policies and procedures for all Corporate Administrative activities as well as Operating Companies
• Oversee the procurement of office supplies and equipment.
• Ensure all office equipment is maintained and operating properly.
• Oversee processing of purchase orders and check requests along with vendor certificate of insurances and contracts.
• Provide coordination and oversight of company record management activities for corporate location adhering to company Records Management Policy.
• Monitor catering and conference room activities assigned to Administrative Assistants to ensure customer requests are being met.
• Assist with budgeting monthly reporting and year end preparation
• Ensure employees comply with company safety practices, procedures, and policies.
• Ensure successful cross-boundary interface with other functional areas, including customer accounting, customer service, accounting, human resources, it, engineering and operations.
• Exercise authority concerning staffing, performance appraisals, promotions, and discipline.
• Identify and improve upon work practices and processes to maximize efficiencies and effectiveness of the department and other cross boundary functional areas.
• Approve time-out-of-the-office requests from staff.
• Plan, manage and assign back up & coverage duties.
• Determine when to escape decisions or issues within assigned areas of responsibility.

Skills on Resume:

• Policy Administration (Hard Skills)
• Procurement Management (Hard Skills)
• Records Management (Hard Skills)
• Budgeting (Hard Skills)
• Staff Performance Management (Soft Skills)
• Process Improvement (Soft Skills)
  Cross-Functional Collaboration (Soft Skills)