Events and Donor Specialist

Description

To support the Diocese of Phoenix in its mission to Encounter the Living Christ, this position plays a vital role in ensuring the seamless execution of fundraising and other Diocesan events. The specialist will work closely with the Director of Community Relationships and Events, Director of Engagement, and Donor Services Manager to ensure events align with the Diocese of Phoenix's strategic goals.

The specialist will be expected to proactively identify and solve problems that arise during event planning and execution.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Manages all aspects of events hosted by the Office of Mission Advancement from pre‑planning, determining resource needs, pre‑event logistics, and on‑site coordination, to post‑event follow up.
• This position requires an individual who is highly organized, self‑directed, and can make independent decisions while collaborating with leadership.
• Coordinates invitations for events, manages distribution and responses.
• Assists in site and vendor selection and negotiate the best possible rates and terms.
• Develops effective and collaborative relationships with internal and external stakeholders.
• Orders supplies needed for events and ensures items arrive in a timely fashion.
• Oversees event registration platforms and maintains accurate attendee data.
• Supervises staff at events, assigns duties, and provides general direction.
• Conduct post‑event data and strategic analysis to inform future events.

• Provides administrative support to the Office of Mission Advancement as needed.
• Performs other related duties as assigned by the supervisor.

Requirements

• Proven record to make independent decisions and exercise sound judgment in a fast‑paced environment.
• Excellent organizational, time management, and multitasking skills with the ability to prioritize multiple tasks simultaneously.
• Ability to analyze situations, assess risks and benefits, and make sound decisions within established guidelines.
• Ability to plan, organize, and execute multiple tasks simultaneously while meeting deadlines.
• Ability to communicate clearly and concisely with donors, clergy, staff, and vendors at all levels.
• Ability to build rapport, maintain positive relationships, and work effectively with a diverse group of people.
• Must be able to maintain a high level of confidentiality.
• Must demonstrate proper use of English, including spelling, grammar, and punctuation.
• Ability to work accurately in a high‑volume data entry environment.
• Must be proficient in the use of Microsoft Office Suite.
• Work evenings and weekends as needed.

• Active practicing Roman Catholic who is in full communion with the Church.
• Able to articulate a clear understanding of the Catholic faith and to serve as a committed witness to its mission.
• Ability to exercise prudent and independent judgment, and maintain efficient, confidential procedures in handling Diocesan matters.
• Experience in event planning and execution, including vendor management, budgeting, and logistics.
• Experience in donor relations and stewardship.
• Bachelor's degree, preferably in Hospitality Management, Marketing, Business, or Communications or equivalent work experience.
• Bilingual preferred.

• This job operates in a professional office environment.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

• This role is a mixture of sedentary and active movement which includes lifting and moving boxes, tables and chairs, and some filing which would require the ability to lift files, open filing cabinets and bend or stand, as necessary.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.