Cte, Program & Project Specialist

CTE, Program & Project Specialist

Arizona Department of Education – a service organization dedicated to raising academic outcomes and empowering parents.

• Provide highly skilled administrative support to the CTE DAS with minimal supervision.
• Occasional in‑state travel may be required.
• Hybrid work environment: up to two days remote; office presence up to five days when needed.

• Prepare and process required documents at various levels of government, including financial, statistical, descriptive, and administrative computer‑based reports using Microsoft Office, Adobe, and web‑based products.
• Develop reports and documentation that support the goals of CTE.
• Serve as effective point of contact for internal and external customers; coordinate DAS schedules and activities; record notes and meeting minutes; facilitate meeting arrangements.
• Support and articulate the mission and vision of the agency and section; research information for task completion; process travel arrangements and claims; track and order supplies.
• Evaluate and ensure implementation of required ADE procedure changes; ensure approvals are processed timely.
• Provide support in planning, researching, creating, developing, updating, and maintaining CTE/web pages and databases using computer graphics, database, and web design programs.
• Assist the CTE Section in keeping website current; delegate updates, train designees, and monitor results.
• Offer primary administrative support to the CTE DAS; backup support to CTE directors, managers, and team members.
• Act as designated proofreader for the section; backup designee for submission of various federal reports.
• Primary designee for distribution of email information and official correspondence from ADE/CTE to CTE District Administrators; train staff on software and procedures.

• Knowledge in:
  • Arizona Department of Education structure and authority.
  • Arizona Department of Education website and the policies and procedures followed in modifying, updating, and maintaining websites.
  • English grammar and punctuation.
  • Proofreading practices.
  • Business communication practices.
  • Mathematical calculations.
  • Basic office machine operation.
• Skills in:
  • Excellent verbal and written communication.
  • Excellent proofreading.
  • Analytical problem‑solving skills; answer complex inquiries and/or complicated tasks.
  • Excellent computer skills in word processing, data management, and document preparation—including graphics, publishing, and presentation programs.
  • Organizational skills—prioritize responsibilities and assignments.
  • Manage multiple projects at the same time.
  • Work independently.
  • Interpret and communicate data.
  • Good customer service and interpersonal relationship skills.
  • Intermediate skills in using Microsoft Outlook Suite.
• Ability to:
  • Plan, coordinate, analyze, and establish priorities.
  • Develop effective operating procedures.
  • Organize, implement, and coordinate multiple projects and people simultaneously.
  • Analyze data within associated reports.
  • Evaluate situations and respond quickly and tactfully.
  • Adapt to changes in priorities efficiently and effectively.
  • Instill trust and confidence.
  • Work well with various levels of ADE management.
  • Work well with internal and external customers.
  • Develop and maintain professional relationships.
  • Maintain confidentiality while working with sensitive materials and situations.
  • Work as a member of a team.
  • Respond and act upon directions and suggestions.
  • Assume responsibility for project completion.
  • Maintain a professional demeanor appropriate to the position and situations.
  • Be prompt and dependable.
  • Behave in a manner consistent with department ideals.

Offers are contingent upon successful completion of all background and reference checks, required documents, and, if applicable, a post‑offer medical/physical evaluation. All newly hired state employees must complete the Electronic Employment Eligibility Verification Program (E‑).

Driver’s License Requirements: if the position requires driving or the use of a vehicle as an essential function, a valid driver’s license is required.

• Affordable medical, dental, life, and short‑term disability insurance…