Executive Administrative Assistant

Pacific Office Automation (POA) is the largest independently owned office equipment and office technology dealer in the nation. Since the 1970s, we’ve grown to over thirty branches across ten western states (OR, WA, CA, AZ, NM, NV, UT, , CO, TX). With more than 40 years of success in office equipment and technology sales/service, we’ve built strong partnerships with top manufacturers like Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and more.

At POA, you’ll find a career path that offers growth opportunities, excellent benefits, and a supportive coworker culture dedicated to your success. We aim to be a long‑term employer by providing ongoing training and certifications to keep up with the fast‑changing technology landscape.

We are seeking an Executive Assistant to the CEO at our Phoenix, AZ office. This is a fast‑paced, high‑impact role supporting the CEO and other executive leaders. The ideal candidate is highly organized, proactive, flexible, and thrives in a professional office environment.

• Provide administrative support to the CEO and executive leadership team, including calendar management, meeting coordination, and correspondence.
• Assist with special projects, reporting, and departmental initiatives as needed.
• Prepare and maintain confidential documents, presentations, and reports.
• Coordinate internal and external communications, including scheduling, travel arrangements, and expense reporting.
• Serve as a liaison for the executive office, maintaining professionalism and discretion.
• Support event planning and executive meetings, including taking minutes and tracking action items.

• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
• Strong organizational skills, attention to detail, and ability to prioritize multiple tasks.
• Excellent communication and interpersonal skills.
• Previous experience supporting executives or senior management is a plus.
• Comfortable handling confidential information with discretion.
• Flexibility to handle changing priorities in a fast‑paced environment.
• Opportunities for career advancement and leadership development.
• Supportive, team‑oriented environment.
• Medical, Dental, Vision, and Life insurance plans.
• 401(k) with company match.
• PTO, vacation, and sick leave.
• FSA/HSA programs.

Pacific Office Automation is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration without regard to race, color, national origin, ancestry, gender, sexual orientation, gender expression or identity, age, religion, veteran status, or any other protected characteristic. We celebrate our employees’ differences because diversity makes us stronger.