Executive Administrative Assistant

Pacific Office Automation POA is the largest independently owned office equipment and office technology dealer in the nation Since 1970s weve grown to over thirty branches across ten western states OR WA CA AZ NM NV UT  TX With more than 40 years of success in office equipment and technology sales service weve built strong partnerships with top manufacturers like Canon Sharp Konica Minolta HP Ricoh Lexmark and more At POA youll find a company full of growth opportunities excellent benefits and passionate coworkers who are dedicated to helping you succeed We aim to be a long term employer by providing ongoing training and certifications to keep up with the fast changing technology landscape We believe all voices should be heard regardless of seniority or tenure

The Role We are seeking an Executive Assistant to the CEO at our Phoenix AZ office This is a fast paced high impact role supporting the CEO and other executive leaders The ideal candidate is highly organized proactive flexible and thrives in a professional office environment

Key Responsibilities Provide administrative support to the CEO and executive leadership team including calendar management meeting coordination and correspondence

Assist with special projects reporting and departmental initiatives as needed

Prepare and maintain confidential documents presentations and reports

Coordinate internal and external communications including scheduling travel arrangements and expense reporting

Serve as a liaison for the executive office maintaining professionalism and discretion

Support event planning and executive meetings including taking minutes and tracking action items

Qualifications Proficiency in MS Office Outlook Word Excel Power Point Strong  organizational skills attention to detail and ability to prioritize multiple tasks

Excellent communication and interpersonal skills

Previous experience supporting executives or senior management is a plus Comfortable handling confidential information with discretion

Flexibility to handle changing priorities in a fast paced environment

Benefits Opportunities for career advancement and leadership development

Supportive team oriented environment

Medical Dental Vision and Life insurance plans
401k with company match

PTO vacation and sick leave

FSAHSA programs

Diversity & Inclusion Pacific Office Automation is proud to be an equal employment opportunity employer All qualified applicants will receive consideration without regard to race color national origin ancestry gender sexual orientation gender expression or identity age religion veteran status or any other protected characteristic We celebrate our employees differences because diversity makes us stronger INDSP ZR