Communications Project Coordinator

Phoenix, United States | Posted on 09/30/2025

• Industry Nonprofit Charitable Organizations
• Work Experience 1-3 years
• State/Province Arizona
• City Phoenix
• Country United States

About Us:
RDF is a nonprofit

Community Development Financial Institution (CDFI) dedicated to unlocking lasting prosperity in communities across America. Since its founding in 1999,RDF has provided attainable financial solutions as well as guidance and supportto community-based organizations working in health, education, affordable housing, home ownership, entrepreneurship, and community resilience. RDF is oneof the few CDFIs to hold a prestigious AA- rating from S&P, a reflection ofits exceptional financial strength and impact.

To date, RDF has invested morethan $1.6 billion across 38 states, leveraging over $7 billion in additional capital.

About the Role:
We are seeking aCommunications Project Coordinator to help keep RDF’s communications team running smoothly. This role blends logistics, event planning, and administrative support, from onboarding and conferences to materials, meetings,and deadlines. The ideal candidate thrives on organization, manages multiple priorities with ease, and ensures every detail is handled with care.

Key Responsibilities:

Onboarding Support:

• Coordinate logistics for new employees onboarding, including scheduling orientations and setting up email
• Prepare onboarding materials and welcome packets
• Serveas a point of contact for new hires, ensuring they have the tools and information needed to get started

Conference & Event Coordination:

• Assistin planning and executing internal and external events, including conferences,meetings and site visits
• Manage travel arrangements, registrations, and accommodation bookings
• Coordinate logistics such as shipping materials, scheduling rooms, and managing RSVPs
• Prepare and organize materials for distribution (agendas, signage, nametags, etc.)
• UseCRM tools to pull and organize guest lists, update contact records, and track event-related communications.

Materials, Asset Ordering & Office Supplies:

• Trackand order supplies, branded materials, and other assets
• Maintain inventory and ensure timely restocking
• Coordinate with vendors and monitor delivery timelines

Meeting Coordination:

• Schedule internal and external meetings, including sending calendar invites and reminders
• Prepare meeting agendas and supporting documents
• Takeand distribute meeting notes or action items when needed
• Ensureall necessary tech or space logistics are arranged (Zoom links, room bookings,A/V setup)

General Administrative Support:

• Support day-to-day administrative tasks in communications department as needed
• Maintain organized filing systems and shared drives
• Track deadlines and follow up on outstanding tasks

Required Skills:

• Excellent organizational and time-management skills, with the ability to prioritize andmeet deadlines
• Strong written and verbal communication skills
• Comfortable coordinating logistics and handling multiple projects simultaneously
• Tech-savvyand proficient with tools like Zoom, Microsoft Office/Google Workspace, shared drives as well as social media platforms
• Experience with CRM systems, including pulling contact lists for events, adding and updating records, and maintaining accurate contact data.
• Detail-oriented when it comes to scheduling, materials prep, and follow-up
• Aproblem-solver who can troubleshoot issues and keep processes moving
• Ableto work independently but also collaborate effectively across departments
• Friendly,responsive, and professional in all interactions
• Experience with ordering systems or vendor management
• Familiarity with conference or event planning logistics

Education:

• Bachelor’sdegree in Communications, Marketing, Public Relations, Business Administration,or a related field preferred
• Equivalent combination of education and directly relevant work experience will also be considered

Experience:

• 2– 3 years of experience in communications, event coordination, project management, or administrative support
• Experience in nonprofit, philanthropy, financial services, or mission-driven organizations preferred
• Prior experience supporting executives or communications teams is a plus

Work Location

• Hybrid schedule available (2–3 days onsite per week)
• Occasional travel may be required (approx. 10 –15%)