Administrative Assistant - Transportation Department Job Phoenix area,Arizona USA,Administrative/Clerical

Position Type

Support Staff - District Based

Date Posted

12/1/2025

Location

District Office

Closing Date

UNTIL FILLED

TITLE

Administrative Assistant

CLASSIFICATION

Classified Hourly Salary Schedule

REPORTS TO

Director of Transportation

SUMMARY

Under the direction of the Director, the administrative assistant will provide typing and general secretarial services to ensure smooth and efficient operations.

PERFORMANCE RESPONSIBILITIES

Provide general clerical and typing services to the department including word processing from rough or final drafts, preparing and processing department correspondence, receiving visitors, answering telephones, and preparing reports and special projects.

Organize and maintain data and information.

Maintain financial, statistical, and accounting records and prepare accurate records.

Establish and maintain effective filling and follow-up systems.

Coordinate the office operations including copying, typing, transportation, and travel arrangements for staff.

Establish and maintain appointment calendar.

Order supplies and equipment using invoices and vouchers.

Maintain professional working environment and confidentiality.

Participate in ongoing training related to job responsibilities.

Perform other job-related duties as assigned.

EDUCATION

High school diploma or equivalency.

EXPERIENCE

One year experience required.

SKILLS/KNOWLEDGE/ABILITIES

Knowledge of basic bookkeeping.
High level of English proficiency is required for the completion of work tasks, frequent telephone communication, and preparation of written correspondence (spelling, punctuation, and grammar).
Ability to type 40 words per minute.
Ability to use Microsoft Word and applications.
Ability to use standard office equipment including copy machine, FAX, and calculator.
Ability to work with a high degree of accuracy.
Ability to use independent judgment in setting priorities and making decisions in absence of specific direction.
Ability to use discretion in handling confidential information.

WORKING CONDITIONS

The work environment is the normal office setting.

TERMS OF EMPLOYMENT

Twelve-month year, classified hourly salary schedule, employee benefits in accordance with Board policies.

EVALUATION

Performance to be evaluated in accordance with Board policy on evaluation of classified staff.

SALARY

Classified Hourly Salary Schedule. Level F | Entry Level: $18/hr

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