Contract Executive Assistant

Position Overview

Executive Assistant at a client in their Phoenix, AZ office. This Executive Assistant will support multiple VP's in a fast‑paced environment. The position is a contract‑to‑hire role, fully onsite, and is hiring immediately.

Phoenix, AZ

Direct message the job poster from Vaco by Highspring.

Base pay range: $28.00/hr - $35.00/hr
. The role pays up to $35 per hour depending on experience. The candidate may also be eligible for discretionary bonuses and participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

• Deliver high‑level administrative support to the Executive Vice President by managing complex calendars, prioritizing tasks, and ensuring smooth day‑to‑day operations.
• Organize intricate domestic travel arrangements, creating efficient, cost‑effective itineraries while adapting to last‑minute changes as needed.
• Prepare, review, and reconcile monthly expense reports and American Express statements with precision, ensuring adherence to company policies.
• Oversee conference and travel budgets, providing timely reporting and actionable insights to support strategic financial management.
• Keep Standard Operating Procedures (SOPs) for travel processes current and consistent, promoting clarity and alignment across the team.
• Act as a collaborative partner to the sales team, contributing to the planning and execution of industry events, conferences, and sponsor ships.
• Manage logistics for group travel, event registration, branded collateral (including mockup review, ordering, and assembly), and client‑facing events by coordinating with internal stakeholders and external vendors.

• Skill in oral and written communications.
• Ability to plan, coordinate, analyze, and establish priorities; develop effective operating procedures.
• Communicate clearly and effectively with customers, colleagues, and senior management in person, via email, and over the phone.

Mid‑Senior level.

Contract.

Administrative.