Coordinator Office

Position Overview

Join us as a Coordinator Office at Pauley Construction, LLC. As a Coordinator Office, you’ll assist with a variety of duties such as finalizing payroll for field purposes, assisting with As‑Builts, doing quality checks on paperwork that will be submitted for final approval, and assisting with field operations as directed by the manager. Depending on the department, this role may involve various engineering and tracking software, billing and reporting software, and payroll reporting systems.

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• 401(k) with Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships, pet insurance, and more
• Comprehensive insurance package (medical, prescription drug, dental, vision, disability, life)

• Manage standard office duties such as answering phone calls, returning messages, and greeting customers.
• Perform clerical tasks and maintain accurate records per local operations and corporate requirements.
• Act as a point of contact for corporate and local operations management to ensure processes are completed accurately and timely.
• Maintain organized records at the operations office.
• Assist with new hire onboarding procedures and documentation.
• Handle purchase orders and interface with vendors.
• Manage Cintas orders and inspections.
• Maintain gas card receipts.
• Review JHA and upload processes.
• Handle incoming mail.
• Order and stock office supplies.
• Print and manage work orders.
• Cross‑train on operations permit processes.
• Assist Human Resources with basic new hire and onboarding processes.
• Operate standard office equipment (printer, fax, computer, scanner).
• Keep documentation (time cards, job cost, etc.).
• Perform any other tasks assigned by corporate or local operations.

• 18 years of age or older.
• Authorization to work in the United States.
• Valid driver’s license.
• Pass a background check and company drug screening.
• Attend and pass all required company training.

• 811 Ticket Experience.
• Experience with general office tasks such as filing, data entry.
• Blue stake experience preferred but not required.
• Excellent communication skills with both internal and external customers.
• Positive attitude and ability to communicate effectively with team members.
• Reliable transportation.
• Good public relations skills.

• Stand, crouch, sit, bend, and use hands and fingers to handle or feel, reaching with hands and arms to spaces both high and low.
• Lifting or moving up to 50 pounds frequently; up to 10 pounds occasionally.
• Low noise level work environment.
• Occasional exposure to outside weather conditions such as extreme heat and cold, rain, snow, sleet, dust, and adverse driving conditions.
• Vision abilities required include close, distance, color, peripheral, depth perception, and the ability to adjust focus as needed.

The Coordinator Office hourly wage range is $20.00 - $25.00, depending on experience.

Pauley Construction is a regional contractor providing infrastructure solutions for installation and maintenance of utility systems throughout the West United States. We offer a highly skilled, diversified workforce and a safety‑first culture that ensures you can do what you do best with peace of mind.
Our equal‑opportunity commitment means that all qualified applicants will receive consideration regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

• Entry level

• Full‑time

• Administrative

• Telecommunications