Contract Executive Administrator - Gilbert, AZ
Listed on 2026-01-10
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Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Virtual Assistant/ Remote Admin, Data Entry
Overview
Vaco Phoenix is currently assisting a client in Gilbert in their search for an Executive Administrator. The Executive Administrator will be working in a fast-paced environment supporting the CFO. This is a fully onsite position, long-term contract, paying up to $48 per hour.
Responsibilities- Heavy calendar setting
- Travel, Appointments, Day to day completely mapped out by EA - Organization of all things
- Needs to be extremely detail orientated - Responsible for handling incoming calls
- Filing and organizing records
- Creating file folders and labels
- Locating and retrieving requested files
- Entering data into the case management system
- Processing USPS and electronic mail
- Researching returned mail, scanning
- Requesting documents from court personnel and records department
- Performing general office clerk duties, and other duties as assigned by management
- Duties involve reviewing, creating, and processing materials and information that are confidential by federal and state laws
- Knowledge, Skills & Abilities:
Possess strong skills in the use of Microsoft Word, Excel, Adobe PDF - Skill in oral and written communications
- Ability to plan, coordinate, analyze, and establish priorities; develop effective operating procedures
- Communicate clearly and effectively with customers, colleagues, and senior management in person, via email, and over the phone
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.
The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.
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