Administrative Coordinator School Site

Overview

Position Type:
Clerical / Office Support/ Administrative Coordinator

Date Posted: 1/5/2026

Location:

Justine Spitalny Elementary School

Date Available:

As soon as possible

• High School Diploma or equivalent (G.E.D.)
• Three years of office related experience
• It is preferred that applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position.
• Associate’s degree in Business, Management or related field
• Two years of supervisory experience
• Two years of office administrative experience
• Two years of work experience in public schools
• Proficiency in English and target language
• IVP Fingerprint Card

Note: Supervises school office personnel. Determines workloads and work schedules. Trains office personnel. Monitoring work performance and conducts evaluations. Handles informal discipline. Manages student records and attendance. Ensures information is accurate and completed in timely manner. Receives and responds to requests for student records from other schools. Maintains student records and related files. Ensures compliance with retention of files. Oversees the daily operations and customer service of the school office.

Manages and ensures compliance of the cash handling procedures of the school. Processes timekeeping, leave usage and time corrections for all campus support personnel. Assists the Principal with the management of the school budget. Enter and manage purchase requisitions for the school. Manages and coordinates the school calendar. Coordinates field trips for the school. Handles school substitute procedures. Manages the volunteer services of the school.

Manages communication procedures to include preparing correspondences, memos, newsletters, reports, bulletins, board reports, and forms. Assists the Principal with scheduling of students and creating sections in the student information system. Coordinates translation services for the school. Dispenses medications to students and performs emergency first aid as required.

• Supervises school office personnel.
• Determines workloads and work schedules
• Trains office personnel.
• Monitoring work performance and conducts evaluations
• Handles informal discipline
• Manages student records and attendance.
• Ensures information is accurate and completed in timely manner.
• Receives and responds to requests for student records from other schools.
• Maintains student records and related files.
• Ensures compliance with retention of files.
• Oversees the daily operations and customer service of the school office.
• Manages and ensures compliance of the cash handling procedures of the school.
• Processes timekeeping, leave usage and time corrections for all campus support personnel.
• Assists the Principal with the management of the school budget.
• Enter and manage purchase requisitions for the school.
• Manages and coordinates the school calendar.
• Coordinates field trips for the school.
• Handles school substitute procedures.
• Manages the volunteer services of the school.
• Manages communication procedures to include preparing correspondences, memos, newsletters, reports, bulletins, board reports, and forms.
• Assists the Principal with scheduling of students and creating sections in the student information system.
• Coordinates translation services for the school.
• Dispenses medications to students and performs emergency first aid as required.

• Applying general office practices and procedures;
• Applying supervisory principles and practices;
• Making decisions and resolving problems;
• Applying proper grammar and writing techniques;
• Applying finance and budgetary applications;
• Utilizing and applying basic accounting practices;
• Working independently to meet priorities and deadlines;
• Co mplying with applicable laws and regulations;
• Maintaining records;
• Staying current on district policies and procedures;
• Problem solving;
• Understanding of school programs;
• Demonstrating and modeling active listening skills;
• Maintaining confidentiality;
• Using computer information systems and Microsoft Office programs;
• Engaging and encouraging communication skills while interacting with supervisors, staff, students, etc. to exchange information.

LOCATION: Spitalny

REPORTS TO: School Principal

SUPERVISES: Office Staff Members

CALENDAR: 12 Months

BEGINNING SALARY: ESP salary schedule Column D;
As approved by the Governing Board

BENEFITS: As approved by the Governing Board

FLSA STATUS: Non-Exempt

DEADLINE FOR APPLICATION: Until Filled