Administrative Assistant; Programs

Overview

Administrative Assistant (Programs) at Adams and Associates, Inc. at the Phoenix Job Corps Center (Phoenix, AZ). The role provides administrative and technical support to the Programs department, assists in special projects, and supports other departments as needed.

• Follow all integrity guidelines and procedures to prevent manipulation of student data.
• Conduct research, prepare statistical reports, handle information requests, and perform clerical functions such as maintaining required documentation, sorting/distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings; may make travel arrangements as necessary.
• Ensure timely submission, logging, and tracking of all Center contract deliverables, requests, reports and correspondence. Draft, write and proof correspondence, ensuring quality of internal/external communications with the Corporate Office, Department of Labor and outside organizations.
• Maintain Job Corps/Company systems and libraries (e.g., CIS, OA, CTS, CSSR, SMR, ABRA, MAS
  200, FMS, eRequester, School Dude, PRH, JC Program Instructions, JC Information Notices, Regional directives and SOPs).
• Ensure area is organized, clean, safe, and conducive to student/staff success.
• Prepare, coordinate and distribute Center’s weekly newsletter; work with Center staff to obtain newsletter articles and highlights; prepare and distribute meeting minutes.
• Produce quality work/assignments in a thorough, timely and accurate manner.
• Maintain appropriate personal attendance, accountability and work productivity standards.
• Plan, prioritize and organize assignments to meet established goals and deadlines.
• Apply job knowledge to effectively complete all tasks.
• Mentor, monitor and model the Career Success Standards as required by the PRH.
• Show respect and courtesy to students and hold them accountable for their actions and behavior.
• Provide quality programs and services for students, ensuring quality is maintained and student needs are met; pursue improvement and enhancement of programs and services.
• Exchange ideas and information (both orally and in writing) in a clear and concise manner, contributing meaningfully to group efforts with relevant ideas and knowledge; provide timely information to DOL/Company when requested.
• Effectively articulate thoughts and ideas, identify problems, analyze causes, and evaluate appropriate solutions before taking or recommending actions; follow up to ensure prompt/appropriate action is taken and problems are corrected.
• Work in partnership with staff from all Departments to ensure effective supervision and services are provided to students.
• Accept direction and supervision from the Center Director/Center Duty Officer/Shift Manager, including temporary assignments to other departments or positions.
• Perform job responsibilities of other departments and positions as needed.
• Other duties as assigned.

• High school diploma or equivalent.
• Degree or certification from an accredited or relevant certified training program or school is preferred.
• A minimum of three years of secretarial or administrative support experience.
• Computer literacy and proficiency in Microsoft Office Suite.

Competitive hourly wage of $21.75.

Seniority level:
Mid‑Senior level

Employment type:

Full‑time
Job function:
Administrative
Industry: Strategic Management Services

Location:

Phoenix, AZ