Grants Coordinator

ARIZONA BOARD OF NURSING

The mission of the Arizona State Board of Nursing is to protect and promote the welfare of the public by ensuring that each person holding a nursing license or certificate is competent to practice safely. The Board fulfills its mission through the regulation of the practice of nursing and the approval of nursing education programs. The mission, derived from the Nursing Practice Act, supersedes the interest of any individual, the nursing profession, or any special interest group.

* The duration of this position is for the life of the grant, which is through June 30, 2026*

1740 West Adams Street Suite 200 Phoenix, Arizona 85007

Hourly Pay Range: $21.14 - $38.07
Grade: 21
This position will remain open until filled

Under the direction of the Grant Manager performs grant coordination work of considerable difficulty in the following areas:

• Financial tracking and research
• Project coordination
• Administrative tasks

• Invoice/Budget Coordination: Coordinates collection of information from awardee organizations and internal expenditures. Gathers supporting documentation for project milestones and prepares monthly invoicing forms. Assists with systems to ensure compliance with grant requirements. Assists with review of budget revisions.
• Administrative: Performs a variety of complex tasks for an executive, administrator or program manager including research, special projects, budget preparation and control, planning and report preparation. Maintains updates to forms and files as needed. Provides support for documentation, forms and report completion for the Arizona Board of Nursing - Nursing Workforce Grant. Composes correspondence on a wide variety of subjects.
• General Project Coordination: Coordinates one or more program(s). Collaborates with Grant Manager in development of forms, processes, procedures and policies for grant. Coordinates with manager on implementation on project timeline, deliverables, tasks and milestone and compiles weekly progress updates.
• Reporting: Prepares a variety of fiscal and operational reports. Supports team with collection of information for reporting documents (Internal and External - monthly, quarterly, and year end). Collaborates with grant partners, hospitals/clinic, internal team and vendors on data collection and analytics.
• Meetings/Event Tasks: Prepares for and coordinates meetings and events. Drafts agendas and minutes for meetings. Participates in meetings, workshops and seminars for the purpose of conveying and/or gathering information pertinent to the grant functions.
• Communication: Communicates with consultants, staff, vendors, grant partners and hospitals/clinics throughout the project life cycle. May represent AZBN staff at recipient site visits.
• Expenditure Research: Researches state and federal codes to assess allowable expenses under CRF funding.
• Other duties as assigned related to the position.

• Knowledge:
  • Understanding of state, federal funding sources
  • Principles and practices of grant coordination
  • Accounting and budgeting procedures
  • Reporting - state and federal grants
• Skills:
  • Google Suite/Software proficiency
  • Written and verbal communication
  • Basic office equipment
  • Project coordination
• Ability:
  • Ability to plan, analyze, coordinate activities
  • Discretion with personal information
  • Preparation of financial reports
  • Prioritize and meet deadlines
  • Interpret financial data
  • Extremely organized
  • Detail oriented

Bachelor's degree in a related field is required.

• At least 3 years of experience with federally funded grants is preferred.
• Preferred Driver’s License Requirements:
  Driver’s License Requirements.

• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance.
• Life insurance and long-term disability insurance.
• Vacation plus 10 paid holidays per year.
• Health and dental insurance.
• Retirement plan.
• Sick leave.

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note that enrollment eligibility will become effective after 27 weeks of employment.

If you have any questions, please feel free to contact Shawn McConnell at staffing for assistance.