District Sales Administrator; Administrative Support

2 weeks ago Be among the first 25 applicants

EFCO is looking for an exceptionally bright, multitasking, and self-motivated administrator to support the Phoenix District office.

At EFCO, we uphold the core values of Quality, Integrity, Innovation, and Super Service
, shaping how we work and serve our customers. We are a global leader in concrete formwork and shoring solutions, with nearly a century of experience supporting major construction projects worldwide. Joining EFCO means becoming part of a company that values leadership, strategic thinking, and continuous growth.

In this role, you are a jack of all trades! The Sales Administrator performs administrative functions critical to the district office running efficiently. You will partner with Team Members across departments to handle administrative tasks. As the gatekeeper and extension of our district office, you’ll be at the center of team activity, playing a pivotal role in driving efficiency and cohesion across all levels and departments of the company.

• Process New Orders promptly and ensure important information is communicated with internal Departments
• Email Security Deposit and/or Down Payment Invoices to customers
• Account Collections, contacting customers regarding past due balances and ensuring payments are being received within payment terms
• Research account issues and invoicing questions, ensuring we are providing excellent service to our customers
• Updating project information and following up on time sensitive issues
• Track pertinent information in Excel Spreadsheets
• Submit credit and refund requests
  
  Submit weekly payables
• Communicating directly with our corporate office and cascading information to Team Members
• Prepare professional business communication documents, letters, and emails
• Using problem-solving abilities to adjust or prioritize tasks on last-minute changes
• Handle new tasks and responsibilities as needed during downtime, autonomously provide solutions and assistance, and handle novel issues
• Assist with team activities, events, or travel arrangements (team meetings, social events)
• General administrative duties, distributing and sending mail, maintaining office equipment, contacting vendors, ordering and keeping inventory of office supplies

• High School Diploma, GED or equivalent certification
• At least 2 years of Administrative experience
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, Teams)
• Excellent Numeric and Alpha skills
• Excellent Written and Verbal communications
• Excellent Organizational skills
• Experience using Salesforce a plus

• Medical, Dental, and vision insurance
• FSA / HSA
• Life and AD&D Insurance
• 401k
• PTO
• 10 Paid Holidays

Referrals increase your chances of interviewing at EFCO Forming & Shoring Solutions by 2x

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