Executive Assistant

Dedicated to innovative placemaking, Howard Hughes Communities is the real estate platform of Howard Hughes Holdings Inc. (NYSE: HHH) and is recognized for its ongoing commitment to design excellence and to the cultural life of its communities. Building on that foundation, we foster a culture of curiosity that empowers every employee to shape their own story within our organization.

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a dynamic and fast-paced real estate development executive team. This role requires a high level of professionalism, discretion, and adaptability. You will act as the right hand to the developer, helping manage day-to-day operations, communications, and special projects across a variety of residential and commercial real estate ventures.

We are looking for a trusted partner who can anticipate needs, streamline processes, and provide support so our leadership team can focus on strategic priorities

Executive Support:

• Maintain an active calendar of appointments for the executive team, ensuring all meetings, events, and commitments are coordinated efficiently and without conflict.
• Arrange travel plans and itineraries for executive leadership, including logistics for domestic travel.
• Screen and prioritize emails, calls, and requests for the executive's attention.
• Prepare briefing materials, agendas, and follow-ups for meetings.
• Draft and proofread correspondence, presentations, and reports.
• Support Corporate/Investor/JV Partner relations preparation by assembling presentations, materials, and minutes as needed.
• Track and help drive completion of key deliverables, following up on outstanding items to ensure accountability.

Administrative Operations:

• Organize and maintain files, including contracts, budgets, and project related documentation.
• Complete and process expense reports with accuracy and timeliness adhering to company guidelines.
• Support office operations, including supplies, vendor relations, and general organization.
• Coordinate, design, and negotiate costs for company events and parties, overseeing all aspects from concept to successful event execution.
• Develop and refine office processes, checklists, and systems that improve efficiency and consistency.

Communication & Relationship Management:

• Represent the executive team in internal and external communications, ensuring a polished and consistent voice.
• Assist the executive team in building and maintaining relationships with clients, city officials, and team members.
• Ensure timely and effective communication between the executive team and key stakeholders.

Confidentiality & Discretion:

• Handle sensitive information with the utmost confidentiality and professionalism.
• Assist with personal tasks and errands, as needed, to support the executive team.

• 5+ years of experience as an executive assistant for senior leadership, preferably in real estate, construction, or a related industry.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication abilities.
• Strong problem-solving skills and attention to detail.
• Proficient in Microsoft Office Suite, expense and project management tools.
• Ability to work independently and manage multiple priorities in a deadline-driven environment.
• Professional demeanor and ability to interact with high-level stakeholders.
• Comfort with evolving technologies (Artificial Intelligence, CRM platforms, virtual collaboration platforms, etc).
• This list is not meant to be "all-inclusive" and other job-related duties may be assigned. Howard Hughes Communities reserves the right to change or modify responsibilities as necessary based on business objectives.

At Howard Hughes Communities, we offer competitive, market-based compensation that rewards performance and supports career growth. Our comprehensive benefits package designed to support employees at every stage of their career, is focused on holistic wellness-social, emotional, financial, and physical.

• Competitive 401k plan
• Generous PTO policy
• Premium medical, dental, and vision coverage
• Voluntary benefits for unexpected life events
• St…