Administrative Assistant - DHS - Notional

Administrative Assistant - DHS - Notional page is loaded## Administrative Assistant - DHS - Notion allocations:
Cape Canaveral, FL:
Phoenix, AZ:
Newport, ORtime type:
Full time posted on:
Posted Yesterday job requisition :
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*** Position contingent upon successful contract award.
**** Location
* * TBD
* * Clearance Level
** T2 – Moderate Risk Public Trust (MRPT)
** Primary Function
** The Medical Administrative Assistant provides critical support to the healthcare team within the ICE Detention Facility. This role ensures the smooth operation of medical administrative functions, including scheduling, documentation, and coordination of care. The assistant serves as a liaison between medical staff, detainees, and facility administration, maintaining confidentiality and compliance with federal standards.
** Duties and Responsibilities
*** Routine logistical support tasks such as receiving material and routing it to a responsible party.
* Coordinates and implements office services, interprets and communicates operating policies.
* Analyzes Health unit operating practices such as record keeping systems, forms control, office layout, and creating new systems or revising established procedures.
* Locates and compiles information and formats reports, graphs, tables, records and other sources of information.
* Assembles and categorizes facts and figures for written computation and calculations.
* Uses various software applications, such as spreadsheets to manipulate and/or format data and/or reports.
* Identifies “close calls” and/or safety concerns to supervisory personnel.
* Reviews and answers correspondence
* Coordinates collection and preparation of operating reports such as time and attendance, terminations, and budget expenditures
* Answers calls, schedules appointments, greets patients, and organizes files.
* Updates and maintains patient charts
* Monitors radio communication and internet communication.
* Assists with managing the day-to-day activities and prioritizing tasks.
* Attends and participates in a variety of meetings and task force groups to improve quality and outcomes, communicate issues, obtain approvals, resolve problems and maintain specific level of knowledge pertaining to new developments, new task efforts, and new policy requirements.
* Comply with all applicable Acuity standards and guidelines.
* Operates personal computer to access e-mail, electronic calendars, and other basic office support software.
* Preparing administrative correspondence and reports as required.
* Assist with patient care within the current scope of practice, as needed.
* Other duties as assigned.
** Job Requirements
*** Minimum of 3 years work experience in administration field. Some medical administration experience preferred.
* Certified In CPR/First Aid
* Experience working with unit operating practices, such as record keeping systems
* Ability to work both independently and to work positively within a team environment maintaining professionalism.
* Proficiency with computer and common office equipment, as well as with MS Office products required.
* Ability to adapt to sudden changes and flexibility in work requirements to include potential shift changes based on operational needs and/or command priorities.
* Strong problem-solving skills to research and resolve inquiries and respond in a…