Accounting​/Office Manager- QuickBooks

Vaco Phoenix is currently assisting a top client in their search for an Accountant/Office Manager in their Phoenix AZ office! This Accountant/Office Manager must have Quick Books experience and will handle accounts payable, accounts receivable, payroll processing, and all financials for multiple entities. This is a direct hire position that is fully onsite, paying up to $100k per year depending on experience.

• Manage billing and collection of reimbursable invoices for client-related travel and meetings
• Process employee expense reports and corporate credit card transactions
• Handle accounts payable functions, including overhead and procurement invoices, and coordinate bi-weekly check runs
• Execute Positive Pay procedures with banking institutions to ensure secure payments
• Manage insurance processes, including issuing certificates of insurance (COIs), processing annual renewals, and coordinating audits for liability, workers' compensation, auto, and professional liability policies
• Coordinate annual renewal of employee health and dental insurance plans and support insurance audits
• Support HR functions, including onboarding, offer letters, payroll processing, commission tracking, and maintaining time-off balances
• Complete vendor onboarding, including terms applications and collection of required documentation
• Process bi-weekly payroll and manage employee vacation/sick leave tracking
• Maintain organized records of paid invoices for monthly sales tax filing; prepare and file sales tax reports across multiple states
• Oversee general office operations, including ordering supplies, coordinating repairs, and managing lease agreements

• 5+ years of experience
• Quick Books Experience
• Sole Contributor, Family Business environment