Supv, Accounts Payable ! Accounting Services Phoenix Quick

The Accounts Payable Supervisor oversees daily accounts payable operations, leading staff to ensure timely and accurate processing of invoices, reimbursements, refunds, and payments. The role also ensures compliance with internal policies and external regulations, resolves invoice discrepancies, and supports ongoing process improvements to enhance efficiency and accuracy. The role fosters a collaborative team environment, provides training and performance feedback, and ensures departmental goals are met.

• Staff Supervision and Invoice Processing
  • Oversees accounts payable staff in processing vendor invoices and employee expense reports.
  • Supports data integration efforts related to electronic invoices and patient refunds, ensuring accurate and timely processing within financial systems.
  • Works closely with procurement and other departments to resolve payment issues.
  • Reconciles vendor statements and resolves discrepancies.
  • Serves as a point of contact for complex billing and vendor inquiries.
• Maintain adherence to accounting standards, tax laws, and internal controls
  • Ensures timely and accurate payment of invoices in compliance with internal policies.
  • Responsible for the timely and accurate preparation of Form 1099s and annual unclaimed property reporting.
  • Supports internal and external audits by preparing documentation and reports.
• Process Improvement & System Support
  • Leads and manages the implementation, integration, and optimization of ERP and financial systems related to accounts payable processes.
  • Identifies and implements process improvements and automation.
  • Trains staff on Accounts Payable procedures and system updates.
• General Ledger Integration
  • Supports month‑end and year‑end close activities.
  • Prepares monthly accounts payable reports and assists with financial analysis.
• Performs miscellaneous job related duties as requested.

Mission
To advance hope, healing and the best healthcare for children and their families

Vision
Phoenix Children's will be the leading pediatric health system in the Southwest, nationally recognized for exceptional care, innovative research and advanced medical education.

We realize this vision by:

• Offering the most comprehensive care across ages, communities and specialties
• Investing in innovative research, including emerging treatments, tools and technologies
• Advancing education and training to shape the next generation of clinical leaders
• Advocating for the health and well‑being of children and families

Values

• We place children and families at the center of all we do
• We deliver exceptional care, every day and in every way
• We collaborate with colleagues, partners and communities to amplify our impact
• We set the standards of pediatric healthcare today, and innovate for the future
• We are accountable for making the highest quality care accessible and affordable

• Education
  • High School Diploma or GED — Required
  • Bachelor’s Degree in a related field — Preferred
• Experience
  • Five (5) or more years of progressively responsible experience in the accounts payable function — Required
  • Two (2) years of experience in an accounts payable supervisory role — Required
  • Experience working with a large ERP system such as Infor or Workday — Required
• Special Skills
  • Strong MS Excel skills — Required
  • Excellent and effective customer service skills — Required
  • Demonstrated ability to interact with people throughout the organization in technical explanations about invoice or vendor payment issues — Required

• Physical Requirement - Feeling (sensing textures and temperatures) - Occasionally
• Physical Requirement - Fine Motor Skills (pinching, gripping, etc) - Frequently
• Physical Requirement - Hearing - Constantly
• Physical Requirement - Reaching - Occasionally
• Physical Requirement - Sitting - Constantly
• Physical Requirement - Standing - Frequently Physical Requirement - Talking - Frequently
• Physical Requirement - Walking - Frequently
• Physical Requirement - Near Vision - Constantly
• Physical Requirement - Far Vision - Frequently
• Physical Requirement - Color Discrimination - Occasionally
• Physical Requirement - Use of keyboard, mouse and/or computer equipment - Constantly
• Physical Requirement - Lift up to 35 pounds without assistance - Occasionally
• Occupational Exposure/Risk Potential - Inside office environment - Applicable