Accounts Payable Clerk

Milliner Talent Solutions is one of Indiana's finest Accounting, Finance, Human Resources, Administrative and Customer Service staffing firms. As specialized recruiters, we conduct searches for every imaginable accounting, finance, human resources, administrative and customer service function at every level. We distinguish ourselves with the one-on-one relationships we develop with everyone we serve. Our past and future growth is as strong as the partnerships we build with our candidates and clients.

Our clients are currently in need of experienced Accounts Payable Specialists to support their growing organizational needs. These opportunities are full-time and may be temporary, temporary to hire, or direct hire. An Accounts Payable Specialist plays a critical role in ensuring vendors are paid accurately and on time, maintaining strong financial controls, and supporting the overall efficiency of the accounting department.

The position involves processing invoices, reconciling statements, resolving discrepancies, and partnering with internal teams and external vendors.

• Invoice Processing – Review, verify, and process invoices for accuracy and proper documentation. Ensure invoices are coded correctly and routed for appropriate approvals. Enter invoice data into the accounting system in a timely and accurate manner.
• Vendor Management – Communicate with vendors regarding payment status, discrepancies, and missing documentation. Maintain vendor records, including W-9s, contact information, and payment terms. Reconcile vendor statements and resolve outstanding issues promptly.
• Payment Processing – Prepare and issue payments (checks, ACH, wire transfers) according to company policies and timelines. Ensure all payments comply with internal controls and approval workflows. Monitor upcoming payment deadlines to avoid late fees and maintain vendor relationships.
• Reconciliations – Reconcile accounts payable transactions to the general ledger. Assist with monthly accruals and identify discrepancies requiring adjustment. Support the team in ensuring AP accounts remain accurate and up to date.
• Record Keeping – Maintain organized AP files, including invoices, payment records, and correspondence. Ensure documentation meets audit requirements and retention standards.
• Month-End Support – Assist with month-end closing activities, including preparing AP reports, aging summaries, and accrual entries. Collaborate with accounting staff to ensure accurate financial reporting.
• Communication & Collaboration – Partner with internal departments to obtain missing information, resolve coding issues, and clarify invoice discrepancies. Provide excellent customer service to vendors and internal stakeholders.
• Compliance – Ensure adherence to company policies, internal controls, and regulatory requirements. Stay informed about sales tax, use tax, and other compliance-related issues impacting AP.

Associate degree in Accounting, Finance, or related field preferred; bachelor’s degree is a plus. 2+ years of experience in Accounts Payable or a related accounting role. Proficiency with accounting software (e.g., Quick Books, SAP, Oracle, Net Suite) and Microsoft Excel. Strong understanding of AP processes, invoice flow, and internal controls. High attention to detail and accuracy in data entry and documentation.

Strong communication and problem-solving skills. Ability to manage multiple deadlines in a fast-paced environment. Knowledge of relevant regulations, including sales/use tax and AP compliance standards.